Office Coordinator

3 days ago

Farringdon, United Kingdom Progressive Media Investments Full time

Please note, this position is based in our company offices at Hatton Garden (Farringdon). The working hours are 8:30am to 5:30pm, Monday to Thursday, and 8:30am to 5pm on Friday.


About Us

Progressive Media Investments is a leading media company known for its influential B2B and B2C brands. The company publishes market-leading titles across diverse domains, leveraging cutting-edge journalism and data-driven insights.


With a focus on digital transformation, Progressive Media Investments aims to help audiences navigate current and future challenges through its print, digital, and event revenue streams. The company's portfolio includes renowned brands like New Statesman, Elite Traveler, and Tech Monitor, committed to delivering high-quality content and innovative solutions.


Overview of the Role

Working on a busy reception, greeting visitors and being the first point of contact for a digital media/publishing company. To interact with office visitors and effectively coordinate meetings and other office events. To ensure the efficient running of the office by providing support to a range of office administrative tasks, including coordinating facility management activities.


This role reports to the Head of HR and occasionally will assist senior managers with daily administrative tasks. The post holder must be accustomed to a fast-paced work environment whilst supporting a wide range of internal staff, vendors, and clients.


Development opportunity

Over time there will be an opportunity to move into the HR space, supporting the Head of HR. The company will provide learning opportunities through the apprenticeship scheme for the right candidate.


Main Responsibilities

  • Maintain cleanliness and tidiness of the reception, ground floor and office; coordinate with cleaners as needed.
  • Welcome visitors, ensuring employees, guests, and contractors sign in upon arrival.
  • Coordinate, organise, and book meeting rooms.
  • Issue and manage passes for new employees and ensure the return of passes when employees leave.
  • Assist with new employee inductions.
  • Act as a first aid officer and fire warden.
  • Arrange taxis and couriers and keep accurate records for invoicing purposes.
  • Handle delivery, signing, and distribution of incoming courier packages and arrange outgoing couriers and post.
  • Monitor office supplies and building facilities and report any issues to the Head of HR or Facilities Manager.
  • Support the CEO, Head of HR, and senior team with administrative tasks.


About You

  • Previous experience as an office co-ordinator or in a similar role (desirable, not essential)
  • Professional personal presentation with a can-do attitude
  • Excellent communication skills, both verbally and written, with a professional and confident telephone manner
  • Able to demonstrate knowledge of the business and provide this when required to both internal and external stakeholders
  • Good knowledge of Microsoft Office and Outlook
  • Confident, approachable, reliable, attentive, with a positive attitude and always willing to help
  • Excellent organisation skills and ability to multi-task
  • Proactive and able to use own initiative


Company benefits

  • 25 days' holiday (plus bank holidays)
  • Additional days off for your birthday, health and well-being day and volunteering day
  • Subscription to NS publications and all other online content
  • Access to a discounted shopping program
  • Cycle to work scheme
  • Enhanced maternity, paternity and adoption pay
  • Enhanced company sick pay after probation


Progressive Media Investments values diversity and is an equal opportunity employer. Please inform the hiring manager if you require any reasonable adjustments so that you can fully participate in the recruitment process.


Please note, candidates must have, or be able to independently obtain, the right to live and work in the United Kingdom as we are unable to offer sponsorship for this role.


Applications will be reviewed as soon as possible. Priority will be given to candidates who can start work before the end of July 2024.

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