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Finance Assistant

2 months ago

Essex, United Kingdom CSC Recruitment Ltd Full time
To provide efficient and accurate accounting support to assist the Financial Controller in managing the accounts for the business
· Ensure that the Company Health and Safety policy is complied with at all times, putting safety above all other considerations.
As required by the business to carry out all or any of the following:
· Record incoming invoices and applications for payment in the accounting system and circulate to the relevant person for payment approval as soon as they are received via internal document distribution system.
· Carry out checks on subcontractors against HMRC records to establish correct tax status and keep the accounting system records up to date.
· Ensure that relevant records of current insurances are held on Connect for subcontractors and consultants before making payments to them. Liaise with the Office Manager to obtain updated insurance records where required.
· Check subcontractor payments to ensure that they are properly approved in accordance with the Delegated Levels of Authority, and liaise with Surveyors/approve in the event of any queries.
· Enter payments into the accounting system and banking system for release by the Financial Controller and Director
· Ensure that proper records are kept of all transactions to support external audit of the accounts
· Liaise with subcontractors and suppliers with regard to queries on their payments
· Chase time-sheets and cost staff costs to overheads/projects in accordance with approved time-sheets and in compliance with the monthly reporting timetable
· Check company credit card receipts and expense claims to ensure that expenses are processed in accordance with the Company expenses policies and procedures. Raise any discrepancies or non-compliance with the Financial Controller
· Raise sales invoices upon request, register them on the accounting system and liaise with the relevant surveyor to ensure they are issued to the customer.
· Update the accounting system and Connect on a daily basis to record cash received.
· Assist with answering auditor queries under the direction of the Financial Controller.
· Assist the Financial Controller with ad-hoc jobs as required.
· Actively develop own knowledge and capabilities relevant to job role.
· Support the Company's commitment to sustainability