Senior Education Events Administrator

2 weeks ago


Manchester, United Kingdom The Christie NHS Foundation Trust Full time

We are looking for an extremely enthusiastic, organised, and motivated individual with a passion for events who can support our experienced and highly ambitious team.


The post holder will provide high quality administrative and operational support to the Education Events Programmes Manager, Senior events coordinators in the organisation and delivery of national study days, conferences, clinical education, and training.


If you are seeking a new challenge within an events setting and wish to be part of an expanding, innovative team then we want to hear from you.


You will play an important role within our expanding Education Events team, helping to support an extensive program of events and projects.

Within this full-time post, some of the main duties of the role include working closely with the events administrators, planning and coordination, operational event support, marketing assistance and supervising the events booking and invoicing processes

Flexible and home working arrangements are supported and can be discussed at interview

Christie Education provides a wide variety of learning and higher education opportunities in cancer care, treatment, and research.

This included developing learning and events which meet the highest expectations of our client group, nurses, doctors, allied health professionals, amongst others.

Our team provides a significant output from face to face, hybrid and on-line learning-using the latest technologies.

Then team are focussed on developing high quality learning opportunities which support the experience of cancer patients, wherever they may be.


DUTIES AND RESPONSIBILITIES
Events Management

  • Coordinate the delivery of School of Oncology events including study days, conferences, and courses
  • Support wider team with any virtual drop in sessions where necessary prior to the event taking place
  • Act as primary point of contact on the day of events whether this be in a hybrid, face to face or fully virtual capacity (could include evenings and weekends)
  • Provide advice on event management techniques to the clinical leads and collaborating partners as necessary
  • Oversee the production of events outputs, including evaluation and engagement. Look at key successes in order to improve future events
Events Administration & Coordination

  • Join and contribute to working party meetings to plan events, taking a lead on these when Senior Events Coordinators and Education Events Manager are unavailable.
  • Create event booking sheet using agreed systems, ensuring all event registration and information sheets are up to date and accurate
  • Act as a primary contact during the preevent stages for speakers and other relevant stakeholders, answering any queries and updating any changes where required.
  • Contact potential sponsors to generate income for events and assist Senior Events Coordinator with collating agreements and contracts.
  • Confirm and issue event joining instructions whether this is Face to face, Hybrid or fully virtual.
  • Record education activity attendance on agreed systems and looking at key successes in order to improve future events
  • Responsible for the administration of Internal Grand Round events.
  • Supervise the bookings and invoicing processes, working closely with the events administrator to ensure data is accurate and well communicated to attendees
  • Post events on Eventbrite and the Christie Website where necessary through the Trust Web Team.
  • Coordinate all administration activity on the day of the event to ensure that all runs smoothly
  • Assist in evaluating the success of the event and produce reports for analysis
  • Prepare delegate packs, photocopying materials and handouts where necessary
  • Contact and book external venues where necessary, coordinating all accommodation and course dinners
  • Work flexibly within administration team at identified times, to support overall priorities in times of sickness, absence or leave
Marketing

  • Work creatively within the set guidelines to ensure effective design and marketing concepts are utilised in the promotion of the events and services.
  • Ensure General Data Protection Regulation (GDPR) is adhered to through all activity
  • Assist with the marketing, design and production of posters, flyers, programmes and delegate packs in conjunction with the team of administrators
  • Source relevant marketing materials from speaker's pre and post event.
  • Update and produce content for the social media log and support the scheduling of posts across all social media platforms when necessary.
  • Assistance on site with any filming or production associated with an event
  • Create and assist with producing Mailshots trough the CRM system.
  • Assist with all marketing campaigns and the researching of specialist groups or organisations.
  • Promote the Christie NHS Foundation Trust as a leader in the field of oncology education, utilising organisational expertise to run a successful programme of events
Finance

  • Assist Senior Events


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