Accounts Payable Clerk

1 week ago


Walsall, Walsall, United Kingdom Barhale Full time

Accounts Payable Clerk

The Role:


To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.


Key Responsibilities:

  • Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
  • Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
  • Query resolution monitoring and control
  • Supplier reconciliation (to receive in excel format) to be performed in line with KPI's
  • Chase any missing invoices or credits with vendor and request a copy
  • Accounts Payable Journals to correct errors etc.


Direct Debits
  • Reconcile account, process documents & match against payments taken directly from our bank account.
  • Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
  • Vendor master file checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
  • Work with Cost clerks, QS's, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
  • Working to agreed performance standards/targets
  • Providing remittance information to vendors as & when required

Contribute to the improvement of processes

  • Understand and respond to the needs of Vendors, team members, colleagues and managers
  • Raise issues and concerns constructively and offer solutions
  • Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)

Key Measures & Targets:

  • No of invoices/credits registered against daily/monthly targets
  • Accuracy of data entered error rate
  • Monthly Supplier Reconciliations set against KPI
  • No accounts on stop
  • No of queries not resolved within a timely period
  • Monthly reporting & KPI's
  • No of invoices not registered at month end

Key Relationships:

  • Accounts Payable Team
  • Treasury Team
  • Transactions Manager
  • Finance Team
  • Procurement
  • Cost Clerks
  • Quantity Surveyors
  • BCS
  • Internal and External customers

Person Specification:

Essential

  • Strong IT skills including MS Office (Excel, Word)
  • Strong verbal and written communication skills
  • Ability to produce accurate, relevant information in a timely manner
  • Work well with other colleagues
  • Proactive in problem solving
  • Adapts well working on their own or in a team environment
  • The ability to work under pressure and to deadlines is required

Job Types:
Full-time, Permanent

Benefits:

  • Company pension
  • Free parking
  • Onsite parking
  • Sick pay

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Yearly bonus

Experience:

- purchase ledger: 1 year (preferred)

  • Accounts payable: 1 year (preferred)

Ability to Commute:

  • Walsall (required)

Work Location:
In person

Reference ID: 299/251

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