Accounts Payable Clerk
5 months ago
**Accounts Payable Clerk**
**The Role**:
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.
**Key Responsibilities**:
- Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
- Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
- Query resolution monitoring and control
- Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
- Chase any missing invoices or credits with vendor and request a copy
- Accounts Payable Journals - to correct errors etc.
- Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
- Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
- Vendor master file - checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
- Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
- Working to agreed performance standards/targets
- Providing remittance information to vendors as & when required
**Contribute to the improvement of processes**
- Understand and respond to the needs of Vendors, team members, colleagues and managers
- Raise issues and concerns constructively and offer solutions
- Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)
**Key Measures & Targets**:
- No of invoices/credits registered against daily/monthly targets
- Accuracy of data entered - error rate
- Monthly Supplier Reconciliations - set against KPI
- No accounts on stop
- No of queries not resolved within a timely period
- Monthly reporting & KPI’s
- No of invoices not registered at month end
**Key Relationships**:
- Accounts Payable Team
- Treasury Team
- Transactions Manager
- Finance Team
- Procurement
- Cost Clerks
- Quantity Surveyors
- BCS
- Internal and External customers
**Person Specification**:
**Essential**
- Strong IT skills including MS Office (Excel, Word)
- Strong verbal and written communication skills
- Ability to produce accurate, relevant information in a timely manner
- Work well with other colleagues
- Proactive in problem solving
- Adapts well working on their own or in a team environment
- The ability to work under pressure and to deadlines is required
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
**Experience**:
- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)
Ability to Commute:
- Walsall (required)
Work Location: In person
Reference ID: 299/251
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