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Rota Administrator

3 months ago

Bristol, Bristol, United Kingdom The Orchard Medical Centre Full time

Job Overview:
We are looking for a Rota Administrator to join our friendly practice.

The Rota administrator is responsible for the planning, creating, and publishing of the clinical and non-clinical rotas.

This is a diverse role and requires excellent planning, negotiating and organisation skills to ensure staffing levels are met in accordance with practice policy and plans/changes are implemented and communicated effectively.

The following are the core responsibilities of the post.

There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

  • Manage and organise the Clinicians planners and diaries
  • Including the loading of appointment, making sure any meetings, annual leave, ad hoc information is accurately documented.


 Authorising clinicians' holidays
  • Following organisation protocols
  • Allocating the weekend working fairly and ensuring any swaps are documented.
  • Booking of meetings for surgery staff
  • Setting up GP Appraisals with external appraiser, ensuring the GP has the admin time to prepare.
  • Setting up the GP/Nurse in house 121s, probation meetings, appraisals with line manager
  • Creating weekly rotas ensuring all tasks are allocated.
  • Loading weekly rotas from the clinical rota ensuring each clinician is loaded as per the rota
  • Creation of weekly room rotas
  • Checking the weekly rotas for the next week, ensuring all information is correct as per the rota
  • Organising Resus training for all practice staff.
  • Looking after room booking requests making sure the booking is implemented on the rota.
  • Invoicing for any room usage on a monthly basis.
  • Looking after the overtime sheets for the clinicians making sure any information is recorded accurately.
  • Arranging clinical cover to cover holidays, improved access, or any absences.
  • Creating inductions for any new clinician, including GP Trainees and Junior Doctors ensuring they have the correct IT access, and any shadowing is allocated.
  • Creating templates on EMIS ensuring the week templates are updated.
  • Working towards surgery targets and team targets.
  • Supporting Reception team in cancelling appointments during not notice absences.
  • Creation of nonclinical rotas.

Job Types:
Part-time, Permanent

Pay:
From £11.53 per hour

Expected hours:
No more than 15 per week

Benefits:

  • Company pension
  • Free flu jabs
  • Free parking
  • Health & wellbeing programme
  • Onsite parking
  • Sick pay
  • Store discount

Schedule:

  • Day shift
  • Monday to Friday
  • Weekend availability

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person

Application deadline: 27/05/2024