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Bids & Tenders Specialist
3 months ago
Role: Bids and Tenders Specialist
Location : Milton Keynes
About the role:
This is an excellent career opportunity for an experienced Bids and Tenders Specialist to join an industry leading company and will perform a pivotal role in maximising the acquisition and retention of our prospective and existing clients.
Operating across all Assurance streams (system certification, product certification, internal and supplier audits, and training) the successful candidate will take overall ownership for our formal tenders and major proposals, ensuring the timely submission of compelling and compliant winning bids. You will have direct input in enhancing submission quality and win rates; and occasionally support our global bids & tenders management teams on larger projects.
Reporting to the Bids and Tenders Manager, the Bids and Tenders Specialist will take prime responsibility for managing the end-to-end bid process and virtual bid teams, taking an opportunity from initial evaluation through to contract award, including strategy and solution development, value proposition, commercial considerations, and risk management.
This is a highly networked role that requires an ability to work under pressure to challenging deadlines. It will also require strong collaboration and commercial skills.
Responsibilities:
- Manage proactive and reactive bids, liaising with different service lines and functions for the required intelligence, support, strategy, solution, proposal and commercial offering.
- Lead virtual bid team activities and required inputs from stakeholders, typically including sales, marketing, compliance & risk, product teams, finance, commercial, legal and operations.
- Horizon scanning for new bids and tenders. Monitor relevant tender publications and notification channels for the selection of appropriate bid opportunities. Track past tender submissions for re-tender opportunities. Ensure opportunities are distributed to appropriate sales team members.
- Maintain acute, up-to-date knowledge of company propositions and operational/technical capabilities.
- Lead the bid qualification (bid / no bid) process for new opportunities.
- Ensure client communications, clarifications and bid portal updates are timely and effective.
- Contribute to the win strategy for submissions during solution design and proposal phase.
- Work closely with finance and sales teams in deploying strategic pricing methodologies driving optimal margin, value and competitiveness for our bids and tender submissions.
- Research, gather, create, and edit information for inclusion within submissions and presentations.
- Collate, create, and prepare RFIs, bids and tender proposals and presentations for submission.
- Work with marketing and other departments to enhance the content and presentation of bids.
- Ensure submissions meet Client and company requirements re: quality, timeliness, relevance and value.
- Track bids and tenders on Salesforce ensuring opportunity information, activity records and forecasts are always up to date and accurate.
- Produce reports to track upcoming, current and past opportunities, typically including updates on owners, submission activities, next steps, outcomes, feedback, learnings and success ratios.
- Present timely updates, reports and analysis to teams and senior stakeholders as required.
- At least 5 Years experience of bids, tenders and proposals in a commercial environment is essential .
- Demonstrable track record in sales, bids and tenders involving large/complex opportunities in a business-to-business environment, with a favourable win ratio.
- Proficient working cross-functionally to build technical and innovative client-centric solutions.
- Responds well to process framework.
- A good understanding of the end-to-end sales process.
- Knowledge and understanding of public and private sector bid requirements.
- Experience of keeping track of multiple, complex, time-phased activities.
- Excellent written and presentation skills, including at board and c-suite level.
- Added value, solution driven mindset.
- Computer literate with experience of Salesforce, Microsoft Word, Excel, PowerPoint, e-mail and internet-based applications.
- A right first time attitude with a pro-active approach to tasks.
- Meticulous attention to detail.
- Confidence to challenge peers.
