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Facilities Assistant

3 months ago

Salisbury, Wiltshire, United Kingdom Wilsons Solicitors LLP Full time

The Firm


With a firm that is nearly 300 years old it is perhaps unsurprising that our traditional values are one of our core strengths.

Much of our success can be explained by our commitment to our clients coupled with our readiness to adapt and invest as a forward-looking business.

We are expert private client lawyers with a national reputation.

Our client base comprises individuals, companies, schools, charities, landowners, farmers and estates and these clients are both local and national.

We are client focused and work in collaboration with our clients.

Responsibilities

Movement of internal and external mail

  • Assist with morning post opening/scanning
  • Collection and delivery of internal post throughout the day
  • Dealing with handdelivered items as necessary
  • Taking delivery of items from couriers and forwarding as appropriate
  • All Royal Mail and DX post sorted and franked ready for collection each evening
  • Forwarding of faxes (electronically)

Photocopying/printing/scanning and document binding

  • Requests for photocopying/scanning (text documents, plans etc.) completed accurately and within timescale requested
  • Documents bound as required
  • Replacement of printer/copier toners
  • Paper stocks in photocopiers/printers replenished daily as required
  • Initial investigation/rectification of problems with photocopiers/printers and fax machine. Calling and liaising with engineers.

Stationery supplies

  • Stationery ordered and distributed as required
  • Stock levels monitored and maintained
  • Ordering occasional nonstandard items

Meeting room furniture and equipment

  • Assist with changes to layout of meeting room furniture and equipment as required.

Ad-hoc "housekeeping" requirements

For example:

  • Collect and bundle cardboard for collection each week.
  • Monitoring milk, tea, coffee and sugar stocks. Advising when orders are required and distribution to kitchens around the building
  • Replenish/top up hand sanitiser and wipes around building
  • Fill/empty and maintain supplies to entry hand wash station
  • Laundry to/from launderette each week
  • General tidying up around building and car park, as required
  • Dealing with general first line support issues around the office; bulb replacement where possible, trouble shooting and reporting maintenance issues to line manager/facilities manager.

Assist other Admin/Facilities teams

  • Provide occasional assistance to other Facilities teams (e.g. Archives) as required.

Competencies

  • Positive
  • Ability to prioritise
  • Proactive
  • Organised
  • Conscientious
  • Flexible

Working Hours

37.5 hours per week; Monday to Friday 9.00am to 5.30pm or 8.30am to 5.00pm

Benefits

  • 25 days holiday + BH
  • Life Assurance
  • Private Medical Insurance
  • Pension
  • Optional Benefits

Job Types:
Full-time, Permanent

Salary:
£23,500.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Life insurance
  • Private medical insurance
  • Referral programme

Schedule:

  • Monday to Friday

Work authorisation:

  • United Kingdom (required)

Ability to Commute:

  • Salisbury (required)

Work Location:
In person

Reference ID:
S04/24