Executive Support Administrator

7 days ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

Salary:
£25,742 to £26,444 with progression to £27,979 per annum

Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 16 August 2023

The Role

Are you an experienced Personal Assistant or Administrator looking for your next role delivering comprehensive administrative support for Senior Management? Do you thrive in a fast-paced and varied environment where you can use your communication, organisation, and planning skills to manage a diverse workload?


The Faculty of Science, Agriculture and Engineering is seeking an exceptionally experienced, organised, and enthusiastic individual to join the School of Engineering's Professional Services team.

This is an exciting and challenging role with responsibility for supporting an environment to enable high quality research, education, and strategic development.


As part of the Executive Support Team, the post holder will provide high level, effective administrative support to the Senior Management Team, assisting them to carry out their duties across the School and Faculty, including extensive diary management and committee servicing (coordinating papers, drafting agendas, taking notes of meetings and following up on actions as needed) and any other projects, working groups or tasks within the portfolio that the Senior Managers lead on or support.

You will be proactive, highly organised, and professional due to the customer focused nature of the role.

You will possess excellent organisational and communication skills, have a keen eye for detail and look to identify and implement improvements in processes wherever possible.

A positive 'can do' attitude and a flexible and helpful approach is essential.

The position is open-ended and offered on a full-time basis (37 hours per week) with an immediate starting date. The role is predominantly campus-based on the City Campus in Newcastle upon Tyne.

We are committed to building and maintaining a fair and inclusive working environment and we would be happy to discuss arrangements for flexible and/or blended working.


We understand how important the full employment package is to our colleagues at Newcastle University and we are committed to providing a great range of benefits and discounts for all.

You can learn more about what is available here on our Benefits Website page.

Key Accountabilities
⦁ To provide personal administrative support to the Senior Management Team, understanding the nature of the business undertaken by them and its priorities - namely to deliver the Unit's strategic priorities and associated activities.
⦁ To produce complex documentation in a timely manner and drafting correspondence in relation to standard requests etc.
⦁ To use complex diary management using judgement, where necessary, to prioritise work schedules, liaising with all relative parties in an efficient and effective way.
⦁ To act as the first point of contact for enquires for the Senior Management Team to provide a professional and proactive service to colleagues, students and visitors with a clear focus on customer experience.
⦁ To act as Secretary to various committees by creating agendas, taking minutes and following up to ensure actions are completed by the agreed date.
⦁ To lead the administration of designated University processes, escalating as appropriate and monitoring progress.
⦁ To supervise team members if required.
⦁ To work as part of a wider Faculty and unit team and to undertake other duties within the scope and general nature of the grade which may be required.

The Person (Essential)

Knowledge, Skills and Experience
⦁ A flexible attitude to work demands and customers and a commitment to excellent customer service
⦁ Experience of working with senior managers in a similar administrative role
⦁ Good IT skills with experience of Microsoft suite of programmes
⦁ An excellent communicator both verbally and in writing with the ability to tailor messages to the appropriate audiences
⦁ Experience of creatively and independently solving issues and problems independently
⦁ Experience of complex diary management, dealing with competing deadlines and activities for yourself and others
⦁ Experience of committee administration, producing agendas, minutes and following up actions

Attributes and Behaviour
⦁ Understanding, appreciation and ability to recognise confidential material and conversations and to handle confidential information appropriately.
⦁ A positive, proactive and professional customer focussed attitude.
⦁ Excellent communication skills
⦁ Works in a planned and structured way
⦁ Uses own and others time effectively
⦁ Ensures that all activities are completed on time
⦁ Keeps fellow team members up to date with progress.
⦁ Willing to help others and share workloads
⦁ M

  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Trinity Business Support Full time

    Trinity Business Support are currently looking for Business Support Administrators to join our client in Newcastle.You will provide a range of service specific Business and Administrative support to ensure needs are met in line with the business's priorities and values.Main Duties: Take part in identifying and embedding business process improvements. To deal...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    The Role Are you an experienced and enthusiastic **Personal Assistant** or **Administrator** looking for your next role delivering excellent support to **Senior Managers**? The **School of Engineering**, in the **Faculty of Science, Agriculture and Engineering**, is looking for someone just like you in the **School's Executive Support team**. This is an...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Counter Fraud Authority Full time

    We are looking for a diligent, enthusiastic, and experienced administrator to join a small but busy team providing administrative and business support across the organisation. We have just launched our new three-year strategy to tackle fraud within the NHS, so it is an exciting time to join a busy and ambitious organisation to help meet our goals.The Counter...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Reed Business Support Full time

    REED Business Support is working in partnership with an award winning organisation in Newcastle, supporting them with the recruitment of a Business Administrator. This is an exciting opportunity to join a dynamic and successful team, where progression andongoing development are encouraged.KEY DUTIES OF THE ROLE Resolve any queries in a professional manner...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Administrative Assistant (2 posts)We are looking to appoint highly motivated individuals to provide administrative support to our GP Federation and PCN, based in the Derwentside locality of North Durham.The post holders will provide admin support to the Board of Derwentside Healthcare Limited, the PCN, team members, and to our practices as required. You will...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Counter Fraud Authority Full time

    Diary management and preparation of papers for the Chief Executive Officer (CEO) and Executive Team. Preparation of narrative for slide decks for the CEO and Executive Team prior to submission for digital design. Act as the first point of contact, receive and respond to a range of enquiries from external and internal stakeholders including government and...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    A new and exciting opportunity has arisen for a substantive Band 3 Admin Support Officer to join the multi-disciplinary (MDT) Harm Free Care (HFC) team.This recently developed role will provide secretarial/administrative support to these small teams and will give the post holder the opportunity to define the role within the HFC agenda. We are looking for a...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northern Gas Networks Full time

    Support Administrator for our TOTEX Cluster TeamStarting salary from £26,029Up to 5% bonusPermanent contract 40 hours a weekLocated at our Burradon DepotNorthern Gas Networks have an exciting opportunity for a Support Administrator for our TOTEX Cluster Team with a permanent contract located at our Burradon Depot. We are looking for a strong administrator...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full time

    Are you a self-motivated and highly organised administrator? Are you looking for an exciting opportunity to make a real difference in an influential role delivering serious incident management and assurance on behalf of the North East and North Cumbria Integrated Care Board (ICB)?Due to promotion we are looking for a motivated, enthusiastic and experienced...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Norton Rose Fulbright LLP Full time

    Practice Support Administrator at Norton Rose FulbrightPractice Group / Department:Practice Support - NewcastleJob Description:We are Norton Rose Fulbright, a renowned global law firm with a vast presence and workforce worldwide. We cater to the needs of leading corporations and financial institutions with comprehensive business law services. Our approach is...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Professionals Full time

    Job Introduction The UK Health Security Agency are looking to hire a Business Support Officer to provide day-to-day administrative support to the London Health Protection Team, whilst maintaining working relationships with a variety of stakeholders both internal and external to the organisation, and undertaking project support for the wider team.The role is...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Orbis Support Full time

    Job AdvertOrbis Support are a supported living organisation who specialise in providing bespoke packages of support to people with learning disabilities and complex needs who wish to live in the community in their own home.Orbis primarily supports adults and young people with:Learning disabilities Autism Behaviour that challenges Enduring mental health...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Reed Business Support Full time

    Looking for a company that can provide real progression and development?Are you interested in working for a company leading the future of wealth management?Do you have the skills to really engage with your client base and deliver an unforgettable service?If yes, Reed have the ideal role for youBasic salary is£22,672 + up to £500 pcm bonus (not sales...

  • Executive Assistant

    7 days ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Salary: £29,605 to £30,487 with progression to £32,982 per annum, pro rataNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 07 April 2024The RoleWe have an exciting...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom iamproperty & iamsold Full time

    Our Business Support Team play a key role in our business, offering a wide variation of administrative tasks to the wider business teams. Due to internal growth, we are looking to add further Administrators to the team.Key responsibilities will include: You will answer incoming calls and distribute to relevant areas of the business always delivering...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Monument Design & Build Full time

    We are a Design & Build Company which provides an all-round Design, Architecture, and Build service for High End Residential and Commercial clients. We also have a busy Maintenance Team. Established in 2012 we have grown rapidly in the past few years with more plans for development in the near future.Currently based in Newcastle City Centre, however we will...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Borderline Support UK Full time

    We run support groups for people impacted by borderline personality disorder, this includes friends, family and carers. The groups are a safe supportive space to help people get support from others who truly understand what they are going through. By leading our support groups, you'll help people affected by BPD to draw on invaluable support from their...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Malhotra Group Full time

    Job Title: Group Executive AssistantLocation: 50 Grey Street, Newcastle upon Tyne, United KingdomHours:36.25 per weekSalary: CompetitiveReports to:CEOCompany Overview:Join Malhotra Group, a prestigious organisation known for its excellence in healthcare, leisure and property. With a commitment to providing exceptional experiences and services, Malhotra Group...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Reed Business Support Full time

    ARE YOU SAVVY WITH SOCIAL MEDIA AND ONLINE MARKETING?PASSIONATE ABOUT CARS?DO YOU WANT TO WORK FOR A FAST-GROWING LOCAL BUSINESS?REED presents a fantastic opportunity for a talented and creative Online Marketing Executive to join a growing automotive business based in Newcastle.Responsibilities: Conceptualise, write, and publish highquality, SEOoptimised...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Norton Rose Fulbright Full time

    Practice Group / Department:Practice Support - NewcastleJob Description:We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide.We provide the world's preeminent corporations and financial institutions with a full business law service.As well as the relevant skills and experience, we're looking for people who are...