Receptionist/business Admin Assistant

1 week ago


London, Greater London, United Kingdom The Hartford Full time
(12 month Fixed-Term Contract)_


Work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.

Provide admin support to senior business leaders.

Job Responsibilities & Competence

Reception

  • Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
  • Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
  • Register guests on Bevis Marks' online system
  • Meet and greet clients
  • Ensure that all office facilities e.g., breakout areas, kitchens, meeting rooms etc are clean and functioning properly
  • Prepare refreshments and assist with catering where required i.e., working lunches
  • Field incoming telephone calls in a professional style, redirec
- ]ting the calls as appropriate

  • Management of Bevis Marks' building passes for staff and guests
  • Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post
Business Admin Assistant

  • Administration assistance for 34 Leadership Team members, 4 Divisional Heads and the Distribution Lead
  • Process expenses via PeopleSoft
  • Book travel via Concur (online booking tool)
  • Arrange meetings and events
  • Process invoices via Coupa
Qualifications & Capabilities

  • Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
  • Ability to effectively multitask and prioritise accordingly
  • High level of customer service
  • Excellent written and verbal communication skills.
Experience

  • Front of house and/or customer service experience essential
  • Experience in a similar corporate environment is desirable


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