Office Administrator

1 week ago


Selby, North Yorkshire, United Kingdom Armonia Training Academy Full time

Job Purpose:


To provide a multi-disciplined focus with a basis in providing accurate data input, interrogatio and manipulation, produce business quality documents and provide general administrative support across the team.

To work effectively with colleagues to achievement Armonia's mission and strategic priorities. Occasional evening/weekend duty may be required.

At all times carrying out the duties and responsibilities of the post in compliance with Armonia's policies.

Key Responsibilities:


Responsible for the accurate initial and ongoing data inputting, data integrity and tracking of information entered into Apprenticeship focussed internal and external systems.

Complete appropriate compliance checks for apprentices' paperwork as required.

Responsible for monitoring and analysing meaningful data from Apprenticeship focussed systems.

Provide accurate and timely reports where required.


Support the Chief Operating officer to monitor incoming communication, responding to internal and external queries received from applicants and internal/ external stakeholders.

Perform data checks to ensure correct funding is being claimed from the funding body.

Provide team support for operational and administrative procedures related to the delivery of Apprenticeships.


Develop and maintain a working knowledge of the Management Information System (MIS), funding, learner eligibility rules in accordance with Armonia's policy.

Ensure all data captured on MIS and other systems complies with, and conforms to, ESFA funding rules.

Support the Chief Operating officer in audit activity, taking action to ensure Armonia is audit ready at all times.

Ensure all archiving is up to date and compliant with internal and statutory requirements.


To understand, be aware of, and ensure full compliance with the General Data Protection Regulation, and Data Protection Act 2018, during and after employment with Armonia, and to comply with Armonia's Policy for such.

Assist in the organisation of Armonia's activities, events and training sessions.

Ensure rooms are prepared for training, events etc

Open and distribute incoming mail; Record and send outgoing mail

Communicate effectively across a wide range of audiences.

Demonstrate a commitment to continuing Personal/Professional Development.


Take reasonable care of the Health and Safety of yourself and that of any other person who may be affected by your acts or omissions at work.


To comply with Armonia's Safeguarding policy and practices, and work in accordance with the Keeping Children Safe in Education (KCSIE) guidance.

To attend relevant and associated training, as required.


To carry out administration and other duties as required within the scope and responsibilities of the role and take responsibility for one's own personal development skills updates as required.


This is not intended as an exhaustive list of duties or a restrictive definition of the post but rather, should be read as a guide to the main priorities and typical areas of activity of the post-holder.


Job Types:
Full-time, Part-time

Part-time hours: 37 per week

Salary:
£9.00-£10.00 per hour

Schedule:

  • Day shift

Ability to commute/relocate:

  • SELBY: reliably commute or plan to relocate before starting work (required)

Work Location:
Hybrid remote in SELBY

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