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HR & Safeguarding Administrator
3 months ago
If you are looking for a new challenge and want to join a pro-active and enthusiastic team, then this could be the role for you.
Location:
MKM Stadium, Hull
Contract Type:
Permanent
Salary:
Dependent on experience
Hours:
Full time, 37.5 per week, Monday to Friday
Your key responsibilities
Human Resources
- Provide general guidance and support with routine transactions and queries escalating more complex issues to HR Advisor/HR Manager
- Support the full recruitment cycle from advert creation, CV sifting and interview coordination, in line with the recruitment policy for Hull City & SMC
- Assist with onboarding new employees, including preemployment checks, recruitment packs, issuing contracts of employment and offer letters, tracking signed copies are returned and filed securely, and relevant trackers updated
- To be responsible for sending and tracking reference requests for all new starters who join the Club
- Assist with the Elearning system to ensure courses are assigned, completed and documented by all employees within the Stadium, Academy and Training Ground
- Assist with the preparation, maintenance and updating of electronic staff files and HRIS records
- Support the HR Department with audit information and reports
- Work collaboratively with HR colleagues to ensure the delivery of an efficient and effective HR service
- Assist the HR team with policy and procedural updates
- Provide effective and comprehensive administration support to the Head of Safeguarding and HR Department with the Club's safer recruitment objectives
- Support the Head of Safeguarding in the administration and recording of the police checking process (DBS)
- Maintain comprehensive Excel records and have responsibility in keeping the central record of all employees up to date, in respect of DBS records, Right to Work, EFL's selfdeclaration forms and required safeguarding training
- Assist the Head of Safeguarding in arranging safeguarding training dates and maintaining safeguarding training records for all staff
- Support the Head of Safeguarding with audits, collecting and uploading evidence when required
- Booking meetings and assisting with the management of the Vice Chairmans calendar
- Facilitating requests from the Vice Chairman, including managing and recording expenses
- Taking minutes at meetings as requested
- Prepare purchase orders when required
What are we looking for?
- Experience of working in a fast paced administrative role (essential)
- Strong organisational skills (essential)
- Excellent communication and interpersonal skills both written and verbal (essential)
- Strong IT skills utilising Microsoft Packages e.g. Microsoft Word, Outlook, Excel (essential)
- Ability to maintain strict confidentiality at all times (essential)
- A personoriented approach with the ability to build a good rapport (essential)
- Prior experience of using a HR system (preferable)
- A Human Resources Qualification or a desire to work towards (e.g. CIPD Level 3) (preferable)
What can we offer you?
- 20 days annual leave (plus Bank Holidays), increasing to a maximum of 30 days plus BH's with years of service
- 20% off in store at Tiger Leisure
- 2 x season cards for you and/or your family to attend Hull City home games (following probation)
- Free onsite parking
- Opportunity for career progression and training
Job Types:
Full-time, Permanent
Benefits:
- Cycle to work scheme
- Free parking
- Onsite parking
- Store discount
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Kingston upon Hull, HU3 6HU: reliably commute or plan to relocate before starting work (required)
Work Location:
In person
