Payroll & Invoicing Administrator

2 weeks ago


Ilford, Greater London, United Kingdom Euro Site Services Ltd Full time

ESS has an immediate requirement for a full time Payroll and Invoicing Administrator to work within our busy recruitment business providing payroll and invoicing support to our accounts department.


About Us


Euro Site Services (ESS) is an established recruitment business with 30 year's experience providing innovative, cost-effective manpower solutions to global leaders in Construction, Energy, Engineering and marine.

Duties of the Payroll & Invoicing Administrator

  • Responsible for onboarding, administering and communicating payroll for multiple international territories in collaboration with our registered accountants & third party payroll partners
  • Collating and communicating correct pay rates, overtime conditions and working hours.
  • Responsible for onboarding new starters in territories with third party payroll partners, ensuring all documents & salary information is communicated in accordance with company policies.
  • Ensuring to include & communicate any reimbursements & deductions in the payroll, processing any incoming travel claim forms and adding to shared sheets.
  • Communicating with recruitment team regarding any queries that may arise.
  • Monitoring the payroll mailbox for incoming queries and responding clearly within the company agreed timeframe.
  • Working with the Admin & Compliance Lead & the Operations Director to understand applicable average working schedules & keeping track of hours for payroll purposes.
  • Working with the Admin & Compliance Lead to understand relevant Collective Pay Agreements in multiple territories.
  • Opening new assignments weekly in our invoicing software and allocating correct charge rates.
  • Processing of weekly invoices for multiple territories, ensuring correct charge rates are applied and invoices sent out promptly each week.
  • Running weekly payroll and invoicing reports and other ad hoc reports as and when required by management.
  • Any other duties as required by management.

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