Maintenance Co-ordinator/ Administrator

2 weeks ago


Ilford, Greater London, United Kingdom Letting International Limited Full time
We have an exciting opportunity for an experienced Maintenance Co-ordinator/ Administrator who has a good understanding of property maintenance safety as well as customer service, strong organisational and administration skills


The role requires high energy and a willingness to get stuck in and help whenever necessary with a varied workload in active and busy offices.

Often there will be time pressures and short notice requests - our maintenance team should thrive under this pressure.

Main duties for Repairs & Maintenance Coordinator:

  • Organise and schedule estimates and or new works for reactive maintenance for our large portfolio of clients.
  • Prioritising requests based on the severity of the issue and managing time effectively to deliver.
  • Management of major repairs or redecorations
  • Liaising with all relevant parties such as Clients and Contractors
  • Analyse expenditures, knowledgeable about the different trades and able to estimate costs on maintenance jobs
  • Manage all insurance related works as well as overseeing the insurance policies when required
  • Scheduling repairs and preventative maintenance
  • Prioritise daily tasks to ensure maintenance jobs are completed in a timely matter
  • Identify current and future maintenance requirements by liaising with tradesmen, technicians, and other persons in a position to understand maintenance requirements
  • Accounting for purchases from suppliers
  • Administration and organisation of daily tasks
  • Raising and booking jobs, closing jobs
  • Signing off invoices from engineers, subcontractors
  • Create folders on the new data base for each job and quotations.
  • From the database review all outstanding works / quotations forwarding the information onto the Estimator/Contractors Manager on a weekly basis.
  • Update the database on any client feedback with regards to any works or quotation in order to enable us to quote more efficiently.
  • Constant contact with Engineers throughout the day for updates.
  • Provide information by answering questions and requests.
  • Contribute to team effort by accomplishing related results as needed

What we need from you:

  • Excellent interpersonal skills, with the ability to communicate effectively and maintain appropriate professional boundaries
  • Ability to prioritize workload and work effectively in a highpressured environment
  • Close attention to detail
  • A proficiency in the use of MS Office including Outlook, Word,
  • Strong administrative skills
  • Previous experience in a similar position
  • Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels
  • Working on own initiative without close supervision and as part of a team
  • Working flexibly in responding to the varying demands of the role in order to achieve agreed outcomes
  • Taking on extra duties given by the line manager when required.

Hours:

  • Mon
  • Fri, 9:00 am 6pm & Sat, 10am 2pm

In return for your skills and experience, you will receive.

  • 22 days Annual Leave + 8 Bank holidays

Job Type:
Permanent

Salary:
From £21,000.00 per year

Benefits:

  • Company events
  • Company pension

Schedule:

  • Monday to Friday
  • Weekend availability

Experience:

  • Maintenance assistant: 1 year (preferred)

Work Location:
One location

Reference ID: 00002
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