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Procurement Support Assistant

2 months ago

London, Greater London, United Kingdom Akton Recruitment Ltd Full time
Procurement Support Assistant
£20 per hour
Akton Recruitment are working with Hackney Council to recruit a Procurement Support Analyst on a 9-month contract.

The post-holder will provide administrative and project support to assist the smooth running of the procurement function by providing a dedicatedresource to the Council's central procurement team.


Main Responsibilities:

  • Provide administrative support in the implementation of new procurement policies within the Procurement Hub and stakeholder organisations.
  • Seek developments in the use of new services and products and support the coordination of any necessary research and /or trials.
  • Actively contributes to the development of services provided by the Procurement Hub.
  • Support the identification of collaborative opportunities.
  • Undertake market research and bench marking through desktop activities and stakeholder engagement in order to assist and inform the wider procurement team in their sourcing process in line with the most appropriate policies on corporate and social responsibilities.
  • To support the relevant supplier's workshops and industry linking events and identify new suppliers whilst also developing SMEs, VCS groups and driving the Council's awareness on sustainable procurement.
  • To coordinate the process for identifying and ensuring that staff involved in procurement are provided with appropriate skills training.
  • To gather data and information on the key achievements related to the Council's contracting activities for publication both internally and on the Council's website.
  • Attend and lead internal meetings and external client meetings/presentations.
  • To assist the Procurement Strategy and Systems lead, eProcurement Systems Manager, and the wider procurement team in controlling ongoing projects.
  • Providing administrative support to the project: ensuring that the shared electronic project diary is kept up to date, meeting documentation is downloaded and provided in advance of scheduled meetings, meeting hospitality is in place, minute taking as required,word processing, data input, maintaining annual inventory returns, electronic filing, office management including ICT liaison, mail, and ordering of office supplies.
  • Dealing with project related telephone enquiries from external organisations, elected members, unions and stakeholders and handling any general speculative supplier enquiries and maintaining record of all enquiries.
  • Participate and contribute to project meetings in respect of updating the meeting on project administrative issues as appropriate.

Skills and Qualifications:

  • Good communication and able to communicate in a clear, confident and authoritative manner, at all levels and in line with established policies and practices of the Council.
  • Strong understanding of Google sheets/Excel pivots, Vlookups and formulas.
  • Ability to manipulate, interpret and report on complex statistical and financial data.
  • Good organisational and planning skills and able to prioritise to achieve both individual and departmental objectives.
  • Ability to deliver services that take account of the needs of diverse stakeholder groups.
  • Ability to establish and facilitate cross organisational working that shapes and influences the benefits of having a diverse workforce.
  • Ability to work with other Public Sector organisations to develop and promote collaborative arrangements.
  • Attention to details and high level of numeracy & I.T. skills i.e., proficiency in using Microsoft/Gsuite packages for reporting.
  • Working towards a relevant professional qualification such a CIPS and/or experience of procurement within a public sector context (desirable).

Knowledge and Experience:

  • Knowledge of the principles of public sector procurement procedure and an awareness of contract law, risk management and contract management.
  • An ability to add value for the customer.
  • Excellent written and verbal communication skills including report writing.
  • Worked in a procurement/financial or commissioning environment.
  • Has a knowledge of the procurement process and the key aspects that are required.
  • Built and maintained productive relationships, including those with key stakeholders and external organisations.
  • Experience of working in in a structured or projectbased environment; Worked independently or with others to deliver discreet projects.
  • Produced written and verbal summaries, including reports that have a strong and compelling narrative.
  • Has worked in an area that required a degree of financial literacy, numeracy or analysis.
  • Experience of supporting the operation of eprocurement systems and processes.
  • Knowledge of the entire contract cycle from developing options through to tendering, awarding and managing the contracts.
  • Experience and good knowledge of producing reports using databases and spreadsheets.
  • Experience of maintaining databases and ensuring security of data.
  • Demonstrable experience of ability to work independently and as part of a team in a dynamic environment.
  • Experience of providing project management support and the production of project documentation.
  • Understanding the potential of financial information systems and associated report writer tools.
  • Experience of using IT based systems to support decisionmaking.

Start Date:

ASAP

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