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E Billing Coordinator

3 months ago

East Sheen, Greater London, United Kingdom Career Legal Full time

This customer is an international law firm with offices located across three continents and currently expanding. They operate in various practice areas such as Finance, Shipping, Real Estate, and Energy.

Their offices are conveniently situated close to Liverpool Street, which is great for commuters.

The company provides a comprehensive benefits package that includes 25 days of holiday entitlement, a staff restaurant, subsidized gym membership, and a solid pension plan.

They foster a culture of agility and flexibility and fully support flexible working arrangements whenever feasible.

The law firm is seeking to recruit an E Billing Coordinator to join their finance team, preferably with prior experience in a legal environment.

Key activities/responsibilities:

  • Onboarding clients onto e-billing platforms for all firm locations.
  • Setting up new matters in line with client e-billing platforms at the beginning of each case (timekeeper rates, fee limits, etc.).
  • Preparing bills as per client agreements and firm procedures across all e-billing platforms.
  • Ensuring prompt submission of all e-bill invoices.
  • Compliance with client e-billing guidelines and vendor specifications.
  • Managing rate submissions to clients and ensuring accurate rate synchronization between Aderant and e-billing platforms.
  • Uploading all bills to e-billing platforms using the e-billing hub as needed.
  • Tackling e-billing rejections, identifying and resolving issues, and assisting in successful invoice delivery.
  • Providing updates to Partners, Associates, and the Credit Control team on e-bill progress, accruals, and budgets.
  • Collaborating with the Finance Systems Team to enhance the firm's processes and procedures.
  • Supporting colleagues in the Revenue Control team to provide top-notch revenue management services.
  • Interacting effectively with Management Accounts, Credit Control, and Cashiers teams for a seamless service delivery from the Revenue team.
  • Ensuring compliance with Solicitors Accounts Rules and UK and EC VAT regulations.
  • Establishing strong working relationships with Partners and Associates.
  • Handling other miscellaneous tasks as assigned by the Revenue Manager.

Candidate Profile:

  • Must possess technical skills with a good grasp of SAR and VAT rules, preferably with knowledge of multi-currency and multi-jurisdictional billing.
  • Extensive experience in Revenue Control and/or billing within a law firm setting.
  • Proficient in IT, especially Microsoft Office applications (Excel, Word, etc.).
  • Experience and understanding of legal billing functionality, ideally with Aderant/CMS or Elite 3E/Elite Enterprise.
  • Knowledge of e-Billing Hub and platforms such as Collaborati, TyMetrix T360, Passport, Counsel Link, Serengeti Tracker, Legal Tracker, Coupa, Ariba, and others.
  • Familiarity with all LEDES formats and UTBMS codes.
  • Strong client service orientation with prior experience working with Partners and Senior Associates.

Important Note:

It is the policy of Career Legal to respond to all applications within three working days as a courtesy. However, due to the large volume of applications, individual responses may not always be feasible. If you have not heard back within three working days, unfortunately, your application has not been successful, and your details have not been retained. Please consider applying for future positions. Thank you.

Career Legal acts as a Recruitment Agency and is advertising this opportunity on behalf of a client.