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Team Secretary

3 months ago

Boston, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

We have an exciting opportunity for an innovative, enthusiastic & experienced Secretary or experienced administrator to join our highly regarded Perinatal Mental Health Service.

This is an exciting time to join the team.


Our Specialist Perinatal Mental Health Team supports new Mums and Mum's to be, who are experiencing severe to moderate Mental health problems during the Perinatal period.

In addition to this we also offer preconception for those who have a severe mental illness & are considering planning a pregnancy.


The post holder will work with an established perinatal team, founded in 2015, the team is fully multi-disciplinary including, nursing, pharmacy, social work, Occupational therapy, admin, nursery nurse, peer support, psychology & medic input.


As a team we are continuing to grow with the NHS long term plan and expansion of the team & this includes the Maternal Mental health service.


The team secretary will be joining several Team secretaries within the Perinatal service & the ability to work as a team is essential.

Previous experience as a secretary or administrator within the NHS would be advantageous.


The Perinatal Team is a very busy team & the ability to manage time & work independently under time pressures is essential.


To undertake clerical / secretarial duties in support of clinical and non-clinical activity in the team, ensuring administrative support is available to all members of the clinical team as appropriate.


Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire.

Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.


You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work.

We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall.

In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive.

We're proud of this


We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions.

We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.


To provide a full and efficient secretarial service to the Perinatal Team including dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the team's whereabouts.


To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information where required.

To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same.


To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing and faxing in accordance with current trust procedures.

Using word processing skills, to provide a typing support to the team including reports, letters, memorandum, minutes, and rotas

To have a thorough working knowledge of electronic systems including e mail, SHARON,

Clinical systems and Datix and to update these systems in a timely and accurate manner where required.


To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies.


To prepare and process documentation in respect of the electronic ordering, receipting and payment of stationery and goods in accordance with Standing Financial Instructions.


To maintain healthcare records within the area of responsibility including the accurate scanning of documents and compilation of records for new patients, in accordance with the Trust Records Management Policy.

To recognise the need for flexibility and be willing to undertake extra duties as and when required that are commensurate with the grade and responsibilities of the post including providing cover for other admin staff within the service

To ensure all work is undertaken in line with Trust and national policy.