Front of House Meeting and Events Coordinator

2 weeks ago

Leeds, Leeds, United Kingdom Rapport Guest Services Full time
Job Introduction

Rapport is recruiting a Front of House Meeting and Events Coordinator who is passionate about delivering great service to our clients and their visitors.

Do you enjoy thinking outside of the box and being rewarded for going above and beyond? Then this is an ideal role for you

A location where the magic is made in the little details creating that lasting, significant impact for clients and colleagues alike. We are looking for a creative and engaging colleague to join our award winning, innovative Front of House team at one of our most prestigious client sites in Leeds.

"People will forget what you said, people will forget what you did, but people will never forget how you made them feel." - Maya Angelou


The role is 40 hours per week, working Monday to Friday, with shifts between 7am to 7pm with flexibility to cover evening functions.


Main Responsibilities:

The role involves but is not limited to the following responsibilities:

  • To provide a warm, courteous and prompt response to telephone enquiries.
  • To ensure correct booking details are taken from bookers and recorded accurately in the room booking system.
  • To have a full understanding of the room capacities, facilities and setup options to maximise the space available on the meeting room floors.
  • To have a full understanding of the hospitality provision in the client meeting rooms, including the Restaurant and Private Dining Room menu options.
  • To liaise and communicate with other team members and other service departments in a clear and timely manner to ensure service delivery and team work.
  • We work Monday to Friday, 40 hours per week, 8 hrs shift per day_

Personal profile:

I am an up-beat individual with integrity and a can-do attitude. I am passionate about delivering great service and take responsibility for my contribution to the team.

  • Customer Service focused
  • Excellent communicator and able to connect with all levels in the business, flexing style as appropriate
  • Effective organisational skills; able to prioritise tasks and selfmanage a demanding workload or reactive and proactive work
  • Strong eye for detail
About The Company

Some of our benefits include:

  • Save money on your groceries with discounts on Tesco, Sainsbury's, Morrisons and other major brands
  • A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
  • Receive cash rewards every time you spend and use them on a wide range of brands
  • Financial rewards for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
  • Contributory pension scheme
  • Access to wellness programs to promote the mental health and wellbeing of our Ambassadors
  • Employee Assistance Program to guide and support our team members
  • Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
  • Learning & development opportunities to support your personal and professional development and growth
  • WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
  • One Paid Day for Charity Work

Why Rapport?


Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities.

We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.


We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone's differences and diverse backgrounds.

We have created a number of Employee Networks as part of our "Be Yourself at Rapport" programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.


Our Ambassadors' mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.


Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.


About the Company


Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services.

Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.


We are very proud to count some of the UK's most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.


Our most prestigious awards include:

  • In the 2021 'Best Companies to work for' awards,

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