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Administrator

3 months ago

Kenilworth, Warwickshire, United Kingdom Absolute Works Full time
Job Advert

We are an HR Consultancy business based in Barford, Warwickshire and are currently looking to expand our team. We need an experienced Administrator to join our small friendly team. They will support the HR team with administration and support.

The role is to ensure a consistent high standard of service to clients by building and maintaining good working relationship with them.

Key Responsibilities

General Administration

  • Supporting the Managing Director / Head of HR / HR Partner / HR Advisor / Payroll Manager as required
Answering the telephone, filtering calls, taking messages and transfer as appropriate.

Obtain employee references for clients as required

Drafting basic probation invites as instructed by Head of HR / HR Partner / HR Advisors.


Provide HR and Payroll administrative support as necessary including; managing holiday records, drafting templates and communications, filing hard copy documents, uploading scans to employee documents file online.

Maintain HR portal, timely and accurately

Record and issue elearning to clients

Create monthly HR reports

Photocopying, scanning and filing documentation in a timely manner ensuring documents are named

Keeping client files in good chronological order

Employee file audits

Manage the return of new starter paperwork

Maintain client specific file audit

Aid the HR team in preparation of disciplinary / grievance letters, meeting arrangements and note taking as required

Client training and course administration, maintain training records

Preparation of client letters and paperwork

Carry out relevant legal checks for employees as requested, e.g. right to work

Maintain client payroll collation with new starters, leavers, variations, absences and statutory leave

Manage leavers administration and their leaving arrangements in a timely manner, r

Supporting with projects

Keep the HR Admin task list up to date

Personal Qualities / Skills & Knowledge:
Excellent administrative skills.

Organisation, including excellent time management skills, prioritising to ensure meet client and statutory requirements.

Excellent telephone manner.

Excellent written and verbal English

Proactive approach to problems and process development.

First class IT and communication skills.

Team orientated.

Results focused.

Accurate with an eye for detail.

Confidence to work across all levels of the business.

Practically minded:
able to roll sleeves up and get stuck in

Personal Qualities / Skills & Knowledge:
GCSE's with a minimum of grade A-C or equivalent in Maths and English

Special Conditions

Office Based


To support the geographical spread of our clients, you may be asked to support HR events within the UK with a HR colleague.

Additionally, given the vast array of clients and industries, on occasion, there will be a requirement to work outside the core business hours.