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Administrative Assistant

2 months ago

Kenilworth, Warwickshire, United Kingdom Reed Full time
{"title": "Administrative Role", "description": "We are seeking an experienced Administrator to support our dedicated team at Reed. Reporting to the Director of Finance and Operations, this role is crucial in supporting the delivery of our client\u2019s charitable objectives. The Operations and Finance Team is at the heart of the organisation, coordinating the administration of conservation projects, building relationships with members, and engaging with the public.

Key Responsibilities:

* Manage correspondence, including phone calls, emails, and packages.
* Coordinate internal and external meetings and appointments, overseeing catering when applicable.
* Maintain calendars, schedules, and reservations.
* Coordinate staff travel arrangements, including transportation and accommodation, and distribute travel itineraries.
* Perform data entry tasks, maintain and update membership records, and gather information for mass correspondence.
* Organise and maintain files and databases.
* Manage inventory of office supplies, including stationery and multimedia equipment.
* Welcome members and visitors.
* Assist in document and presentation preparation using Word, PowerPoint, and Excel.
* Assist in the administration of marketing and social media tasks.
* Support senior management with correspondence and enquiry responses.

Requirements:

* Administrative experience, with a preference for candidates with experience in a membership organisation or the third sector.
* Excellent communication and interpersonal skills.
* Strong organisational and time management skills.
* Excellent attention to detail.
* Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint.
* Ability to manage and prioritise multiple tasks.
* Professional conduct and discretion with confidential information.
* Enthusiastic problem-solving skills and willingness to work in a fast-paced environment.

What We Offer:

* 25 days annual leave.
* A hybrid working arrangement, with 2 to 3 days a week at the Stoneleigh Office and the flexibility to work from home for the remainder, subject to business needs.

If you are a motivated and organised individual with a passion for administration, please apply now.", "lang_code": "en-US"}