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Administrator
2 weeks ago
Job Overview
Contract Type:
Permanent
Hours:37.5 hours per week
Salary:
£19, ,225
Location:
HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 1AS
Based in the Unit Personnel Office HMS Collingwood, this role provides a flexible service to meet the contracted administration requirements for achieving Royal Navy voyages.
The position is allied to a Travel Services Section and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business.
Training can be provided, where appropriate.Responsibilities
- Tasks include, but are not limited to:
- Provide a dedicated day-to-day focal point for the administration of the Royal Navy's Voyage scheme.
- Liaise with RN Career Managers and Shipping companies on windows of availability for Voyages.
- Liaise with 3rd party shipping companies and local shipping agents on the reception, accommodation and transport of RN personnel to vessels.
- Facilitate the accurate and timely delivery of travel and related services.
- Control and maintain a Government Procurement Card. Collate and maintain budgetary related information including invoices and receipts.
- Administer RN personnel and maintain paperwork associated with RN Voyage Scheme, including Joining Instructions, Feedback reports and associated documentation.
- Comply with the General Data Protection Regulations.
- Contribute to a safe working culture adhering to the Health and Safety procedures, processes and the law at all times.
- Undertake any other tasks as determined by the Line Manager, including support/cover for other staff and occasional support for public events within the SE area.
Knowledge skills
& experience
- Proactive and persuasive when required and responsive to changing needs of the business. Perceptive with the ability to establish credibility at all levels, working independently and within a team while remaining calm under pressure and self
- Versatile, reliable and well presented, giving a positive image of company values.
- Good track record of delivering good quality administration and office support and ability to work unsupervised using own initiative.
- Excellent organisational skills and experience of working to deadlines.
- Good interpersonal, verbal and written communication skills.
- Innovative with a flexible approach to accommodate changing requirements and priorities.
- Good customer facing skills and the ability to develop close working relationships with the highest degree of integrity.
- Good all round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
Additional Information**- Security clearance and DBS Standard will be a requirement.
- The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only.
- Required to wear approved company work wear.
Person
Personable, confident, professional with good judgement and ability to communicate effectively.
Pro-active and responsive to changing needs of the business and the demands of the customer, while remaining calm under pressure and self-motivated.
Versatile and innovative where necessary. Reliable, discreet and well presented, giving a positive image of Interserve company values.-
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