Facilities Administrator
1 week ago
If you have excellent administrative and communicative skills, we would like to hear from you
The FSHE department is a small team currently made up of 8 individuals including a FHSE Manager who will be your line manager and a Head of Facilities and Estates who oversees the department.
Key responsibilities
- Maintaining our clinic records and site compliance
- The administrative processes involved in managing our clinic database including accurately maintaining, reviewing, and updating data.
- The administrative processes involved in managing our portfolio of premises including keeping and maintaining accurate records, reviewing, and updating information and records held in our filing system.
- Assisting with the management of facilities at our head office.
- Assisting with the management of our suppliers and contractors.
- Processing of rent invoices, dealing with discrepancies and queries.
General Administrative tasks
- Making and receiving telephone calls.
- The ordering of goods and services including the management of our office and clinical equipment and supplies.
- General office tasks specific to Carnac house such as processing post, reception duties and managing the meeting rooms.
- Making travel arrangements and booking accommodation.
- Managing the access control system.
- Handling of external or internal communications and assisting with incoming queries.
- Other Ad hoc duties associated with the administrative function of the team.
Essential experience and skills
- High levels of accuracy with an eye for detail.
- Good communication skills
- Confidence and ability to deal with a wide range of people.
- A flexible approach with an ability to adapt quickly to meet the demands of a busy environment.
- An excellent telephone manner.
- A desire to succeed. A good working knowledge of Excel.
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