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Board Support

3 months ago

London, Greater London, United Kingdom Phoenix Group Full time

Job Type:
Permanent

Location:
This role will be based in our London office with 2/3 days hybrid working from home

Flexible working:
All of our roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process.

Closing Date:

Salary and benefits:
£30-40,000 plus up to 16% annual bonus, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, career breaks, income protection, 3x volunteering days and much more

Recruiter:
Tracy Thomson


We have an incredible opportunity to join us here at Phoenix Group as a Group Board & Company Secretariat Assistant to join our Company Secretariat team.

This role will be London based with 2 or 3 days per week required in the office. Where board or committee meetings are on you will be required to be present.

Who are we?
We want to be the best place that any of our 8,000 colleagues have ever worked.

We're the UK's largest long-term savings and retirement business.

We offer our 13 million customers products across our market-leading brands, including Standard Life, SunLife and ReAssure, with c.£310 billion of assets under administration.

We're a FTSE 100 organisation that is tackling key issues such as transitioning our portfolio to net zero by 2050, and we're not done yet.


The role

Key responsibilities:

  • Manage Board and Committee calendars by scheduling meetings and all attendees, including annual plans and ad hoc meetings as required
  • Act as key point of contact to any Non-Executive Directors and Chairman of the Boards for all enquiries relating to dates, administration, papers and expenses
  • Provide high quality Board & Committee administrative services by supporting the Deputy Company Secretaries and Company Secretary including at Board and Committee days
  • Manage all infrastructure (VC, catering, room bookings, IT, travel) in place to support the smooth running of Board and Committees;
  • Support Deputy Company Secretary and Company Secretary in preparing agendas and meetings plans
  • Coordinate Board packs and resource documentation, including redaction of sensitive information Maintain corporate databases and retrieval of documents from database as required by the Group

What are we looking for?

  • Organised approach to work, the ability to prioritise and attention to detail to a high level of accuracy
  • Discretion and confidentiality is vital due to the regular handling of sensitive information
  • Ability to work on own initiative and flexibly as part of a team
  • Accustomed to operating in a highly regulated environment
  • Ability to communicate with a variety of stakeholders in a professional and helpful manner. Experience of having dealt with senior stakeholders including Chairman, CEOs, Directors (Executive / Non Executive) and their assistants is beneficial
  • Ability to meet deadlines and provide additional support if needed
  • Strong PC skills, including Outlook, Word, Excel and Powerpoint Knowledge of Company Secretarial software to include Diligent and Boardbooks is preferred but not essential

We want to hire the whole version of you.
We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds.

If your experience looks different from what we've advertised and you believe that you can bring value to the role, we'd love to hear from you.


If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.

Find out more about #LifeAtPhoenix

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