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Board Support Coordinator
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Board Support Administrator to join our Company Secretariat team at QBE Management Services (UK) Limited. As a key member of our team, you will provide administrative support for our Board and Committee meetings, ensuring seamless logistics and effective communication with stakeholders.
Key Responsibilities
- Arrange and facilitate meetings, including sending invitations and coordinating logistics.
- Collate and review meeting papers, building meeting packs and uploading them to our electronic Board portal and Sharepoint site.
- Maintain oversight of our Company Secretariat Outlook calendar, used for sending governance meeting invites and recording important information.
- Provide support for Company Secretarial activities, including document signing, Notarisation, and Apostilling, as well as monitoring regulatory documents.
- Assist with KYC requests and other ad hoc requests for information/documents.
- Build and maintain strong relationships with the Company Secretariat and Legal teams, as well as key stakeholders.
- Ensure entity records are up to date, including the electronic statutory register database and filings at Companies House.
About You
- Previous experience in corporate governance, company secretarial, or legal roles is preferred.
- Excellent organizational skills with a keen attention to detail.
- Proficiency in Microsoft Office Suite and document management software.
- Exceptional written and verbal communication skills.
- Ability to liaise with senior stakeholders and work independently.
Why QBE?
At QBE, we value our employees and offer a range of benefits to support their well-being and career development. Our flexible working arrangements, pension scheme, and private medical insurance demonstrate our commitment to creating a positive work-life balance.
What We Offer
- 30 days holiday per year, with the option to buy additional days.
- Flexible working arrangements, including part-time, job share, and compressed hours.
- Pension scheme with employer contributions of 10% of basic salary.
- Private medical insurance for you and your family.
