Board Support Coordinator
1 week ago
About the Opportunity
We are seeking a highly organized and detail-oriented Board Support Administrator to join our Company Secretariat team on a 12-month fixed-term contract. This role will provide administrative support to the Board, Committee, and Management Group meetings, ensuring seamless logistics and operational arrangements.
Key Responsibilities
- Arrange and facilitate meetings, liaising with departments, EAs, and PAs to check availability and send meeting invites.
- Collate and review meeting papers, building meeting packs and uploading them to electronic portals and Sharepoint sites.
- Maintain oversight of the Company Secretariat Outlook calendar, sending governance meeting invites and recording information.
- Provide support for Company Secretarial activities, including document signing, Notarisation, and Apostilling, as well as monitoring regulatory documents.
- Assist with KYC requests and ad-hoc requests for information/documents.
- Build and maintain relationships with the Company Secretariat and Legal teams, as well as key stakeholders.
- Ensure entity records are up-to-date, including the electronic statutory register database and filings at Companies House.
About You
- Previous experience in corporate governance, company secretarial, or legal roles is preferred.
- Excellent organizational skills with a keen attention to detail.
- Proficiency in Microsoft Office Suite and document management software.
- Exceptional written and verbal communication skills.
- Ability to liaise with senior stakeholders and work independently.
Why QBE?
At QBE, we prioritize our employees' well-being and offer a range of benefits, including flexible working, a pension plan, and private medical insurance. We strive to create a workplace that is fair and inclusive, where people can thrive and grow.
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