Company Secretariat Assistant
2 months ago
to help people manage and grow their savings and investments, responsibly.
- As a business, we are continuing to take steps towards a sustainable future, delivering better long-term solutions for our customers and clientsand identifying new opportunities to make a positive impact for our environment and communities.
To help us achieve our vision we're looking for exceptional people who live our values of care and integrity and who can inspire others; embrace change; deliverresults and keep it simple.
We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.
Role Summary:
This is an all-rounder role for a Company Secretarial Assistant with experience in providing administrative support to multiple Boards and Committees and carrying out a range of company secretarial and corporate governance tasks.
Key Work Level Accountabilities:
Experienced Colleague:
- Accountable for delivering a quality service and support to various boards and committees
- Achieve clear outputs within guidelines and precedent
- Runs the organisation's processes and systems following predefined procedures
- Adapts to change, responds with initiative and make suggestions for improvements to own work and processes
- Comfortable dealing with key stakeholders with appropriate support from the Assistant Secretary
- Good attention to detail
Key Responsibilities for this role will include but are not limited to:
- Assisting the Deputy Company Secretary in running all aspects of board support management for the material subsidiary Board, to include minute taking, agenda planning, meeting organisation, Board evaluation, terms of reference review, preparation of skeletonagendas and minutes, managing Corporate Calendars and following-up on Matters Arising from meetings, etc.
- Assisting other members of the team in providing administrative support to their subsidiary boards and committees as required.
- Diligent Boards: Update and maintain the list of users and access for the Boards falling under the remit of the role and provide assistance and training to users (resetting passwords/troubleshooting etc)
- Maintaining statutory registers including filing confirmation statements, subsidiary accounts, director appointments and resignations (ensuring appropriate internal approvals have also been obtained) for all entities falling under remit of role.
- Ensuring Diligent Entities (entities management system) is up to date and manage quarterly attestation process liaising with CoSec functions across the business as appropriate. Support CoSec lead in ad hoc Diligent project work
- Creating and updating Authorised Signatory lists
- Preparing ad hoc draft minutes, extracts and resolutions
- Responding to Group Secretariat Inbox queries including dealing with KYC requests, audit enquiries, certification, arranging document execution, notarisations and apostilling and liaising with relevant internal and external parties.
- Scanning and filing Board and Committee minutes and keeping statutory and minute books up to date
- Creating and maintaining Delegated Authorities and Powers of Attorney logs
- Providing any other assistance as required from time to time to ensure departmental objectives are achieved.
Key Knowledge, Skills & Experience:
- Previous company secretarial experience or studying for the ICSA qualification.
- Experience working in financial services desirable.
- Highly organised with multitasking skills and an ability to work with change
- IT Skills
- Competent with Word, Excel, PowerPoint and Microsoft Teams.
- Previous working knowledge of Diligent Boards and Diligent Entities including Visio desirable.
- Proactive approach, with willingness and adaptability to pick up and run with new challenges. We are a transforming organisation.
- We need team players who are willing to contribute to knowhow (process notes and records), collaborate with the business and be changemakers as we develop into a goldstandard company secretariat function
Recruiter:
Helen Simons
Work Level:
Experienced Colleague
We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent.
We have other current jobs related to this field that you can find below
-
Company Secretariat Assistant
2 weeks ago
London, Greater London, United Kingdom Sky Group Full timeWant to do the best work of your life? Make your mark at Europe's leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.What you'll do: Subsidiary Governance Assist in the timely delivery of statutory compliance for Sky group companies, joint ventures and...
-
Controls Secretariat Business Assistant
2 months ago
London, Greater London, United Kingdom JP Morgan Chase Bank, National Association Full timeJob DescriptionJ.P. Morgan is seeking a Business Assistant to support Controls Secretariat. It is a great opportunity for candidates with solid Executive Assistant experience.As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive...
-
Assistant Company Secretary
2 months ago
London, Greater London, United Kingdom Mace Full timeAt Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Our values shape the way we consult and define the people we want to...
-
International Board Coordinator
2 months ago
London, Greater London, United Kingdom Amnesty International Secretariat Full timeJOB PURPOSEAs an International Board Coordinator, you will provide high-level advice, guidance, and support to the International Board and coordinate effective communication to and from the board. You will coordinate and manage the work of the Board as mandated by the Amnesty statute and advise the Governance program to ensure that established principles of...
-
Assistant Company Secretary
1 month ago
London, Greater London, United Kingdom Bank of Ireland Full timeWhat is the opportunityThe role offers an excellent opportunity to be an integral part of a very busy team, and extensive access to senior executive and non-executive directors. You will be encouraged to build positive relationships across the organisation at all levels. Working in this environment will provide the right candidate a chance to broaden their...
-
Directors' Assistant and Business Support
4 weeks ago
London, Greater London, United Kingdom GIRLGUIDING Full timeAre you ready to join our dynamic team as a Directors assistant and business support and unlock your potential and opportunities?Girlguiding is seeking an experienced, proactive Directors assistant and efficient business support to provide comprehensive support to executive directors enabling them to operate efficiently and effectively as part of executive...
-
Assistant Company Secretary
2 days ago
London, Greater London, United Kingdom Strictly Recruitment Full timeJob DescriptionA PLC in London seek an Assistant Company Secretary to join them on a full time permanent basis.The Assistant Co Sec will provide support to the Co Sec and assist with corporate governance services for the business (including subsidiary companies and joint ventures), including leading on routine corporate transactions (including...
-
Assistant Company Secretary
4 weeks ago
London, Greater London, United Kingdom G2 Legal Limited Full timeAssistant Company Secretary - In-House - Financial Services - HybridA super client of ours is currently looking for a candidate to join its In-House Company Secretarial team on a Hybrid working basis.As an Assistant Company Secretary professional, you will come on board to assist a busy team, with duties such as Borad/ Meeting support and maintenance of...
-
Assistant Company Secretary
3 weeks ago
London, Greater London, United Kingdom Michael Page Legal Full timeAn exciting opportunity has arisen for an Assistant Company Secretary (FTSE 250). The successful candidate will ensure regulatory compliance and maintain robust governance procedures.Client DetailsThis company is a prestigious global FTSE 250 business DescriptionAssistant Company Secretary (FTSE 250)London Role:Providing support in managing the governance...
-
Administrative and Communications Assistant
2 months ago
London, Greater London, United Kingdom Worldwide Universities Network Full timePosition Description PositionAdministrative and Communications Assistant (0.6 FTE)Reporting toSecretary-GeneralTerm, considerations, and how to apply2 years, subject to a successful three-month trial period and annual review, with option to renew.Candidates must be authorised and able to work in the United Kingdom.Salary range:...
-
Assistant Company Secretary
2 weeks ago
London, Greater London, United Kingdom Robert Walters Full timeReporting to the Deputy Company Secretary, you will collaborate with two other Assistant Company Secretaries in a fast-paced, dynamic team environment.Key Responsibilities:Lead the Company Secretary involvement in finance-related projects, such as corporate simplification, cash repatriation, inter-company loans, asset transfers, hedging, share restructuring,...
-
Assistant Company Secretary
2 months ago
London, Greater London, United Kingdom Taylor Root Full timeWe are working with a Lloyds Managing Agency who are looking for an Assistant Company Secretary to join their team in London. This is a newly created role, working directly with the Head of Legal & Governance with the purpose of the role being to act as Assistant Company Secretary of the organisation to provide; high quality, professional company secretarial...
-
Company intern
1 month ago
London, Greater London, United Kingdom Punchdrunk Enrichment Full timeClosing date for applications: 26th August 2024 at 11.59pmSalary: London Living WageDuration: 6 monthsWorking hours: Part-time, 24 hours per week, ideally Tuesday – ThursdayLocation: Punchdrunk Enrichment's office and venue at Watkin Road, Wembley ParkStart date: 1st October 2024 This is a brilliant entry point into a creative arts career for an intern...
-
Risk Control Officer
4 weeks ago
London, Greater London, United Kingdom Wintermann Search Full timeMy client is a Global Bank. Looking to hire a Senior Risk Control Officer with a focus on Liquidity.Principal Purpose of the Job:As a second line role, support and challenge the management of risks and report material risk issues which fall into the remit of the Risk & ALM Department to the Head of Department and Senior Management to ensure that risks are...
-
Front of House Assistant
3 weeks ago
London, Greater London, United Kingdom Company of Cooks Full timeFront of House Assistant - Term time - London Front of House Assistant - Term time 15,319.75 per annum London Craft, Creativity and Community – we are Company of Cooks These are our values, and they go far beyond corporate waffle. In fact, they set the tone for everything we do. Company of Cooks have been working with some of the UK's most cherished venues...
-
Front of House Assistant
4 weeks ago
London, Greater London, United Kingdom Company of Cooks Full timeFront of House Assistant - London Front of House Assistant 13.15 per hour Greenwich, London Craft, Creativity and Community – we are Company of Cooks These are our values, and they go far beyond corporate waffle. In fact, they set the tone for everything we do. Company of Cooks have been working with some of the UK's most cherished venues since 1996,...
-
Assistant Company Secretary
4 weeks ago
London, Greater London, United Kingdom Robert Walters Full timeAs an Assisatnt Company Secretary, you will be integral in providing corporate governance and company secretarial support to UK and non-UK entities.This includes managing the Group's subsidiary governance and relationships with local offices and outsourced providers, ensuring statutory compliance for the Group subsidiaries, implementing corporate projects...
-
Company Secretary
2 months ago
London, Greater London, United Kingdom G2 Legal Limited Full timeMy client, a leading law corporate services practice is seeking a skilled Company Secretary located in London. This role will support its corporate and advisory group, which assists clients across various sectors with legal requirements, including corporate governance, M&A transactions, and compliance.Key DutiesAs Company Secretary, your duties will...
-
Assistant Company Secretary
4 hours ago
London, Greater London, United Kingdom BBC Full timeTHE ROLE The role will support the Commercial Company Secretary in delivering world-class standards of corporate governance and best practice for the BBC Commercial Group. BBC Commercial Limited is the governance, assurance and oversight body for BBC Studios ('BBCS') and BBC Studioworks and their subsidiaries, which together form the BBC Commercial Group....
-
Junior VP Assistant
4 weeks ago
London, Greater London, United Kingdom Australasian Recruitment Company Full timeJUNIOR VP ASSISTANT A prestigious global investment bank is looking for a Junior VP Assistant to join their Investment Banking Division. This is a 6-month temporary assignment likely to extend a further 6 months. JUNIOR VP ASSISTANT ROLE:Diary and calendar management for bankers (Associate level+)Coordinating and scheduling of meetings and con calls across...