Controls Secretariat Business Assistant

2 weeks ago

London, Greater London, United Kingdom JP Morgan Chase Bank, National Association Full time
Job Description

J.P. Morgan is seeking a Business Assistant to support Controls Secretariat. It is a great opportunity for candidates with solid Executive Assistant experience.

As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant background working with senior stakeholders gained in an office environment and possess a strong degree of flexibility given the demanding nature of this role, able to demonstrate an advanced Assistant skillset. Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.

This Business Assistant role will have a large focus on Secretariat duties alongside support to Senior Stakeholders. Applicants should be able to demonstrate their ability with a strong Secretariat background and proven results.

Note: this role requires 5 days in the office.

Job responsibilities
  • Manage advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
  • Partner with relevant groups to execute travel and entertainment booking and enable expense processing within policy - escalates and enforces all firmwide T&E (Travel & Expense) policies with their team including receipt requirements and timely handover of required information
  • Handle internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
  • Partner with relevant groups to enable expense processing - Escalates and enforces all CIB/Firmwide T&E policies with their team including receipt requirements and timely handover of required information
  • Face off to wider support groups and partner with Business Management and other key business stakeholders across Lines of Business (LoB)
  • Ability to utilise internal systems, complete accurate data entry, produce reporting and collate information as required
  • Oversee distro lists, technology usage and other administrational housekeeping
  • Integrate into the business, understand changeable group priorities and business expectation
  • Partner with assistants cross LoB to provide coverage as required
  • Participate in additional projects and training for the right candidate subject to performance

    Required qualifications, capabilities, and skills
    • Professional client handling, ability to build and maintain business relationships
    • Full competency in diary management, can apply good judgment and understand competing priorities
    • Strong, executive communication style both written and verbal
    • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
    • Can demonstrate pro-activity and ownership within the role
    • High level technical capabilities
    • Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
    • Exhibits a positive, common sense approach and can drive forward seniors schedule for efficient time management
    • Has a high level of attention to detail and delivers high quality results
    • Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
    • Stays current with all CIB/Firmwide Policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues

      About Us

      J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

      We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

      About the Team

      Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.

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