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Company Secretariat Assistant

3 months ago

London, Greater London, United Kingdom Shell Full time

The Role:


This is an exciting opportunity for you to work with diverse teams with varying levels of seniority and you'll be managing support to the wider London based Corporate Secretariat Team.


What's the role?


As a Company Secretariat Assistant, you'll be supporting the delivery of a high-quality service within the corporate secretariat function, covering entity management/liquidations, corporate governance, shareholder services working to understand the corporate reporting and governance standards required of a UK listed entity.


More specific responsibilities include:

  • Support on the provision of company secretarial services and advice to and in connection with any subsidiary companies maintained by the UK team; including statutory compliance activities, shareholder and board actions, advice on governance and company secretarial issues, participation in liquidating, restructuring and other corporate projects and transactions, responsibilities for company secretarial processes, procedures, databases and knowhow.
  • Assist with GEMS updates, Docusign and Data Protection registrations.
  • Keep up to date on latest statutory and regulatory requirements.
  • Support ad hoc ad hoc team and corporate governance projects
You will assist with corporate reporting and governance standards required of a UK listed entity, covering areas such as:

  • Assist with the administrative management of a Committee
  • Maintain the daily buybacks records including Companies house and HMRC filing.
  • Assist with the Annual Report drafting process for the Governance sections
  • Regulatory disclosure supporting the team with ongoing disclosure process relating with listed markets and requirements (including 6K announcements. AFM notifications and FCA filings)
  • Ensure GEMS database is up to date for all aspects of Shell plc

What we need from you


We're keen to speak to individuals with experience in management of subsidiary companies and knowledge of company secretarial functions within the listed environment.

Newly qualified or studying towards the ICSA qualification or equivalent is a must.

In addition to the above, we'd hope you possess the following attributes:

  • Skilled in using GEMs/Diligent, Microsoft Package, Sharepoint and Docusign
  • Effective administration and organization and time management skills
  • Attentive to details
  • A conceptual thinker with problem solving and analytical capability and learning agility. You are well organized with the ability to work under pressure and adaptable to different cultures.

Given the nature of work for this role, we would be needing someone with rights to work in the UK. And you will need to be able to work in the London office.

Company Description
Shell started operations in the United Kingdom more than 110 years ago.

Since then, we have grown into a leading innovative Oil & Energy company that rewards its employees by investing heavily in their careers and learning.

Our people are our greatest asset, and our commitment to your career will see you thrive in a work environment that offers an industry-leading development programme.

When your ideas travel, Shell will benefit, and innovation will thrive.

Shell has a key role to play in helping meet the UK's growing energy demand, whilst using innovative technologies to develop cleaner energy.

We are the largest FTSE 100 company in the UK by market capitalisation and make a significant contribution to the UK economy.

As well as processing 35% of the gas coming into the UK, we serve more than four million customers at our filling stations each week.

Shell employs some 6,400 skilled staff as well as many contractors.

An innovative place to work
There's never been a more exciting time to work at Shell.


Join us and you'll be adding your talent and imagination to a business with the ambition to shape the future - whether by investing in oil, gas and renewable energy to meet demand, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.


An inclusive place to work
To power progress, we need to attract and develop the brightest minds and make sure every voice is heard.

Here are just some of the ways we are nurturing an inclusive environment - one where you can express your ideas, extend your skills, and reach your potential.


  • We're creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we'll take it from there.
  • We're closing the gender gap whether that's through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
  • We're striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.