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Executive Assistant-ftc

3 months ago

Shoreditch, Greater London, United Kingdom Shawbrook Bank Full time

The Opportunity


Shawbrook is a new type of specialist financial services company, combining the relentless focus on customer service and innovation you would expect from a fintech with the expertise and certainty of a bank.

Shawbrook is driven by a purpose to solve complexproblems that unlock opportunity for its rapidly growing customer base of over 300,000 UK consumers and businesses.

Our success would not have been possible without our Team.

Our people differentiate us from the competition through their deep sector knowledge, they are the life force of our business.


Join Shawbrook because you:

  • Want to help us deepen our industry sector knowledge, combining technology alongside the best banking brains.
  • Want to build a bank for the future and be part of our digital transformation journey that will enable customers & businesses to thrive.
  • Want to continue to grow professionally. We encourage you to grow and be the best version of yourself.
  • Care about sustainability? We want to be better for our people, environment and society.
  • Bring passion and enjoyment to your work. You'll work hard but you'll have fun too.

The Role & Responsibilities
We are looking for an Executive Assistant to provide administrative, organisational and calendar support to the Executive team and help to produce high quality
documents for Executive meetings and take on administrative duties to support the Executives.

  • Organisation and preparation of all meetings for designated ExCo members (Enterprise Division). Coordinating set up for each meeting (both internal and external) and facilitating all details from room booking to menu options and travel arrangements
  • Diary forward planning, including checking daily and ensuring free time. Taking initiative with diaries and booking out ExCo members time for preparation and review. Booking onto any external conferences
  • Ownership of ExCo Committee meeting schedules within your designated areas
  • Secretary duties / Meeting preparation and Coordination for ExCo chaired meetings (e.g. Divisional ExCo) within Enterprise/Business Finance Division, including
  • Prepare and circulate agendas
  • Collating meeting packs on Board IQ chasing presenters, allocating time slot and collating papers
  • Attend meeting to take actions and minutes
  • Produce summaries when required
  • Follow up on actions and update actions on the tracker
  • Keep meeting tracker up to date
  • Filing of all meeting packs and providing accurate record of all meeting packs / papers
  • Keep Committee terms of reference up to date
  • Organise all meeting logistics
  • Drafting of presentations on Power Point
  • Arranging Offsites working alongside Marketing
  • Handling expenses / invoices/ holiday requests on behalf of ExCo members/ updating Gift and hospitality register on behalf of Exco members
  • Assistance with IT issues, liaising with IT support where required. Assisting with preparation of new joiner induction schedules and scheduling of sessions. Arranging IT equipment and set up, general new joiner admin
  • Cover other team member in their absence

The Person

  • Strong Executive Assistance experience
  • Advanced MS Office Suite
  • Word, Excel, Power point
  • Advanced Outlook
  • Demonstrable experience in an administration/organisational role in a pressurised environment requiring tact, judgment and discretion in handling internal and external contacts
  • Experience of diary management
  • Experience of successfully working with senior management