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Project Coordinator

2 months ago

Shoreditch, Greater London, United Kingdom Chesamel Group Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Chesamel Group. As an Event Coordinator, you will be responsible for managing day-of-event logistics, leading point person for event day requests, and managing changes in agenda.

Key Responsibilities:

  • Manage day-of-event logistics, including booking event spaces, organizing catering, and ensuring the flow of attendees throughout the day.
  • Lead point person for event day requests and managing changes in agenda.
  • Assist with reporting and optimizing event operations based on user feedback.
  • Coordinate event logistics for the event day itself in advance.
  • Be the on-the-ground site lead for monitoring the space/venues, ensuring startups have a great experience, and managing end-to-end logistics for events such as tech talks, workshops, networking events, and developer roundtables.
  • Main point of contact for Host/Partners and Event Organizer on site during event day.
  • Lead the project management of working with vendors (e.g., catering, production, etc), security, AV, and other onsite teams to ensure each side is coordinated in delivering an optimal event experience for the visiting startups.
  • Design user access check-in experience including new user onboarding process, badging system, user data management and analysis, rules and systems for booking desks, meeting rooms, recording studio and event spaces.
  • Leverage on-the-ground insights from event logistics and success metrics to share lessons learned with the Google Cloud team in the U.S on an ongoing basis.
  • Assist with the coordination of contracts, budget, POs and invoices.
  • Coordinate all requests from Stakeholders, startups, and partner organizations and startups that want to use the Hub event spaces and coordinate all approved events execution and logistics end-to-end.
  • Be the main point of contact for the event hosts, assisting with the event day execution as needed.
  • First point of contact for all guests of the space, including external attendees, external partners (E.g. VCs) Stakeholders, and AV and Facilities teams.
  • Daily Operations oversight for public spaces from 9am - 9pm daily.
  • Owns overall GEMS Management,, specifically all tickets and requests related to Cloud spaces and comms with requesters and event owners.
  • Management of space utilization and owns overall calendar coordination and scheduling.
  • Management of Cloud Swag inventory, managing stock and requirements for orders.
  • Office/Space Management: Ensure space is up to standards & all is working, main point of contact for troubleshooting.
  • Meetings logistics: Assist with basic logistics for Room Only bookings.
  • Primary owner for all catering requests (e.g., number, menus, etc.). Ensures orders have been made and delivered as requested.

Requirements:

  • 12+ months experience within Event Coordinating/Management.
  • Super keen to grow your experience and portfolio.