Project Manager

About us

ORB Innovations is a London-based startup making waves in the world of contact and combat sports. With a passion for innovation, ORB makes Smart Mouthguards that protects athletes’ teeth AND track their fitness, performance, and wellness, providing valuable data to help them train smarter and push further.

What’s a Smart Mouthguard? Imagine a Fitbit, in a mouthguard ORB’s products are the first and only of their kind, from heart-pumping beats to head-turning impacts, we’ve got these athletes covered with a wearable that’s tailored to their sport.

Founded in 2017, ORB has spent over 5 years tirelessly working to bring this groundbreaking technology to market. Now, as ORB expands its team, join us in bringing the future of sports technology to athletes everywhere.

What you’ll be working on

The Project Manager will be the sole leader of project management within the company, responsible for the successful planning, execution, and delivery of multiple consumer hardware products, with a particular emphasis on wearable and medical technology. This role requires a highly autonomous, strategic thinker with a strong background in hardware product development. The ideal candidate will have experience managing complex projects independently, from concept to market launch, and will be tasked with setting up and refining effective project management processes. They will be expected to manage multiple projects simultaneously, provide strategic leadership, and ensure that all deliverables meet quality standards and regulatory requirements.

Your day-to-day

• Develop comprehensive project plans that cover scope, schedule, resources, and budget, tailored to meet the specific needs of each project.
• Create and maintain detailed project timelines and milestones, ensuring alignment with business objectives and adjusting plans as necessary.
• Define project requirements, conduct feasibility and needs assessments, and determine project scope of work.
• Coordinate with team leads to assign tasks and optimize resource allocation, ensuring efficient use of resources.
• Manage project budgets, develop cost estimates, and ensure financial efficiency across all projects.
• Oversee resource needs, acquire necessary resources, and monitor the efficient utilization of people, processes, and technology.
• Identify potential risks, develop mitigation strategies, and monitor project progress to address any issues or deviations from the plan.
• Manage changes to project scope, schedule, and costs, ensuring effective communication with stakeholders about impacts and alignment.
• Facilitate effective communication among team members, stakeholders, and upper management, acting as the key source of information.
• Prepare and present project status reports, including performance metrics, risks, issues, and key milestones.
• Facilitate and lead stakeholder and team meetings, ensuring clear communication and timely resolution of any challenges.
• Ensure that project deliverables meet quality standards, specifications, and regulatory requirements, especially within the medical technology sector when necessary.
• Implement quality control processes, conduct post-project evaluations, and document lessons learned for continuous improvement.
• Participate in regulatory affairs activities as necessary, ensuring adherence to relevant industry standards and compliance requirements.
• Establish and maintain a unified project management structure across the organization, setting up best practices tailored to the unique challenges of hardware product development.
• Continuously assess and improve the project management framework, making adjustments as necessary to adapt to the evolving needs of the business.
• Provide strategic input to senior management, influencing the direction of product development and aligning project goals with the broader business strategy.
• Provide strategic direction and leadership to sub-teams, ensuring alignment with the overall technical strategy and project goals.
• Facilitate effective collaboration between sub-teams, addressing inter-team conflicts and ensuring seamless integration of their work.
• Support the team with technical writing for product specifications, certifications, and internal regulatory compliance.
• Share expertise and mentor junior staff or cross-train other employees in project management principles, fostering a culture of continuous improvement.
• Report directly to senior management or the CEO, providing regular updates on project status, risks, and opportunities.
• Ensure high visibility of project performance, as the success of these projects will have a significant impact on the company’s growth and success.
• Adapt to the evolving role as the organization grows, potentially taking on additional responsibilities or helping to onboard and mentor future project management staff.

You should apply if

• You have a Bachelor’s or Master’s degree in Engineering or a related field is preferred.
• You have a PRINCE2 or similar project management certification is essential.
• You have 5+ years of experience in project management, with a strong emphasis on consumer hardware product development, particularly in wearables and/or medical technology.
• You have proven experience in managing complex projects independently, from concept to market launch.
• Experience working in a start-up environment is highly desirable, with a demonstrated ability to thrive in a dynamic, fast-paced setting.
• In-depth knowledge of both software and hardware development processes, with the ability to direct technical projects effectively.
• Strong leadership and team management skills, capable of guiding sub-teams and ensuring successful project outcomes.
• Excellent communication, organization, and problem-solving abilities, with a proactive approach to managing projects and resolving challenges.
• Ability to analyze and optimize project performance, including calculating ROI.
• Experience in preparing and co-facilitating training materials and sessions.

Pay Range: £46,000 to £62,000 annually

• Hybrid work schedule

The Interview Process

Our process involves three stages:

1. Resume Review & Short List

2. Initial Call (Depending on the role, a take home task may also be requested.)

3. Final Interview

Our average process takes approximately 2-3 weeks, but we always work around your availability. You will have the chance to speak to our recruitment team at various points during your process but if you do have any specific questions or want to talk through reasonable adjustments ahead of or during your application, please contact us at careers@orbinnovations.com.

What’s in it for you

We’re a hardware enabled sports analytics startup with a expanding passionate team, collaborating and creating extraordinary physical & digital products that have the potential to make a significant difference to our customers lives. If you love sports and technology, this is where the two meet There are loads of ways we help ORB-ians do the best work. We often review and enhance our benefits, but here’s a brief overview of what we offer right now. If you’d like more information on any of them, just ask You can see a full list of employee benefits at

Equal Opportunity Statement

We are actively creating an equitable environment for every ORB-ian to thrive. One of our priorities is to promote diversity and inclusion, ensuring that we provide ample support for all our employees to grow within the company. Embracing diversity in all its forms and fostering an inclusive environment are essential to our ethos. As an equal opportunity employer, we consider all applicants for employment without any bias based on ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran status, neurodiversity status, or disability status.