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Event Coordinator

2 months ago

Shoreditch, United Kingdom Chesamel Group Full time

We’re a Business Transformation Consultancy providing end-to-end solutions through human ingenuity and advanced technology to drive positive change for a better future.

We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world’s biggest and best-known tech companies choose to work with us.


We deliver marketing transformation to our clients either via:

  • Embedding consultants directly with our clients to deliver exceptional integrated marketing solutions, or
  • Via our marketing hub which acts as a one-stop-shop to clients and provides fully scoped, end-to-end delivery and execution of high quality marketing campaigns across both B2B and B2C activations.

Headquartered in London, our presence expands across 17 countries globally.


Join us today to be part of an agile collective of experts who use their knowledge, and shared beliefs to drive extraordinary growth for forward-thinking businesses.


Our client helps millions of organisations empower their employees, serve their customers, and build what’s next for their business, all with technology built in the cloud. Their products are engineered for security, reliability and scalability, running the full stack from infrastructure to applications to devices and hardware. You will be embedded in a team dedicated to helping businesses ranging from enterprises to startups, educational institutions and government agencies to see the benefits of our technology come to life.


Responsibilities:

  • Manage day-of-event logistics
  • Lead point person for event day requests and managing changes in agenda
  • Assist with reporting and optimising event operations based on user feedback
  • Booking event spaces
  • Organising catering
  • Ensuring the flow of attendees throughout the day, moving them around to the different scheduled sections/events within the space
  • Understand and execute programming and events strategy shared by the Cloud teams in the U.S. and locally in the UK.
  • Coordinate event logistics for the event day itself in advance. Be the on-the-ground site lead for monitoring the space/venues, ensuring startups have a great experience, and managing end to end logistics for events such as tech talks, workshops, networking events, and developer roundtables.
  • Main point of contact for Host/Partners and Event Organiser on site during event day. On site monitoring and oversight of the event operations.
  • Lead the project management of working with vendors (e.g., catering, production, etc), security, AV, and other onsite teams to ensure each side is coordinated in delivering an optimal event experience for the visiting startups
  • Design user access check-in experience including new user onboarding process, badging system, user data management and analysis, rules and systems for booking desks, meeting rooms, recording studio and event spaces.
  • Leverage on-the-ground insights from event logistics and success metrics to share lessons learned with the Google Cloud team in the U.S on an ongoing basis
  • Assist with the coordination of contracts, budget, POs and invoices
  • Coordinate all requests from Stakeholders, startups, and partner organisations and startups that want to use the Hub event spaces and coordinate all approved events execution and logistics end to end.
  • Be the main point of contact for the event hosts, assisting with the event day execution as needed
  • First point of contact for all guests of the space, including external attendees, external partners (E.g. VCs) Stakeholders, and AV and Facilities teams
  • Daily Operations oversight for public spaces from 9am - 9pm daily
  • Owns overall GEMS Management,, specifically all tickets and requests related to Cloud spaces and comms with requesters and event owners
  • Management of space utilisation and owns overall calendar coordination and scheduling
  • Management of Cloud Swag inventory, managing stock and requirements for orders
  • Office/Space Management: Ensure space is up to standards & all is working, main point of contact for troubleshooting.
  • Meetings logistics: Assist with basic logistics for Room Only bookings
  • Primary owner for all catering requests (e.g., number, menus, etc.). Ensures orders have been made and delivered as requested


If you have 12+ months experience within Event Coordinating/Management and are super keen to grow your experience and portfolio, please apply today