Rota Coordinator

2 weeks ago


Bristol, Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Full time

Job summary

You will need a flexible, proactive, and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades.

You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times.

You will be quick to learn, be able to work as part of a team, and possess the ability to work unsupervised using your own initiative.

Main duties of the job

This is a critical role within the Bristol Dental Hospital. The post holder will work closely with Clinical teams and the administration departments within the Bristol Dental Hospital to manage all aspects of rota coordination, annual leave and sickness across the clinical teams.

Ideally applicants will have experience with Rota work and an understanding of the working time directive.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job description

Job responsibilities

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications and Training

Essential

Educated to GCSE, grade C or above (or equivalent) in English Language and Maths

Desirable

Business and Administration Level 3 NVQ or equivalent experience

Knowledge and Experience

Essential

Previous experience in an admin/service environment Experience of dealing with the public, both on the telephone and in person Experience of working in NHS Admin & Clerical departments/or similar

Desirable

Comprehensive knowledge of hospital information systems or similar logistical planning software Understanding of the European Working Time Directive and 2016 Terms and Conditions Experience of working within Human Resources Medical Staffing in the NHS

Skills and Abilities

Essential

Proven ability to make decisions as well as use own initiative Ability to be flexible and adaptable to work demands Ability to work under pressure Ability to adjust to change and motivate/lead others through change Excellent communication and interpersonal skills with strong ability in the Microsoft office package software (Excel, PowerPoint, Access and word) Strong customer focus Proven ability to meet deadlines and work under pressure Understanding of the critical importance of confidentiality Effective keyboard skills Excellent written / verbal communication Attention to detail Self-motivator Creative and imaginative in approach Ability to be discreet and diplomatic Willingness to learn new systems Willingness to interact within a multidisciplinary team Committed to own professional development

Aptitudes, Behaviours and Values

Essential

A pride in the quality and accuracy of your work and attention to detail Co-operative, helpful and flexible attitude to work Genuine interest in the structure and work of the Trust Willingness to undertake training and develop additional skills Forward thinking, innovative and proactive approach to work Remain calm in stressful situations with strong resilience
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