Contracts Administrator

2 weeks ago


Prestwick, United Kingdom Allenwest Limited Full time

JOB PURPOSE


The Contracts Administrator is responsible for supporting the contracts side of the business, in logistics and processing requirements in a timely and accurate manner.

They will assist with all other functions of the business with general administration and processing requirements when required.

ROLES AND RESPONSIBILITIES

  • Support for all incoming phone calls / visitors.
  • Support the Contracts Manager with any administrative tasks.
  • Update and monitor teams progress on customer product and ensure Smartsheet is accurately updated.
  • Support finance with Purchase invoice processing.
  • Travel bookings, hotel arrangements.
  • Control the shipment of dispatched items.
  • Load Sales Orders when required.
  • Link to Group Marketing team to ensure completed products are being shared on social media, with pictures of product.
  • Entry of weekly timesheets for service team.
  • Ordering of nonstock items for the business.
  • Arranging delivery and collection of goods through UK couriers
  • Support admin for overseas logistics, commercial invoices, delivery notes etc.
  • Provide support to other admin functions as required.
  • Carry out other reasonable duties as requested.

ESSENTIAL QUALIFICIATIONS, EXPERIENCE AND KNOWLEDGE

  • Handson approach with a cando attitude.
  • Proficient in using IT systems, including Microsoft Office
  • High attention to detail with strong organisational skills
  • Proactive attitude and problem resolution
  • Experience of Incoterms is advantageous
  • Outgoing personality, comfortable within team environment

PROFESSIONAL QUALITIES
Principles

  • Always presents themselves in a professional manner in keeping with the image of the Company
  • Upholds the company core values
  • Promotes and encourages a positive workplace culture and quality work ethic
  • Support the Company in all Health & Safety matters, Risk assessments and Safe systems of work.
Teamwork

  • Participates positively in team meetings and briefs
  • Supports and solicits input from team members at all levels within the organisation

ORGANISATIONAL RESPONSIBILITIES
Development

  • Participates in HR programs and enforces company policies
  • Help support and mentor department staff
Internal Operations

  • Enforces policies and procedures as per our commitment to Health & Safety, Quality & Environmental standards
  • Carry out other reasonable duties as requested

Working Hours:
Monday - Thursday, 07.30am pm

Benefits:

  • Company pension
  • Health & wellbeing programme
  • Life insurance
  • Onsite parking

Work Location:
In person

Reference ID:
Contracts Administrator

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