Executive Assistant

3 weeks ago

Prestwick, United Kingdom NATS Full time

NATS is the UK's leading air navigation service provider, handling over 2 million flights each year. We provide air traffic control services from two control centres supporting airports all around the UK, as well as a wide range of commercial solutions to over 30 countries internationally. Our people are at the heart of our purpose to advance aviation and keep the skies safe.

Job Purpose:

You'll provide administration & support services to Senior Leaders within our Operations Leadership Team and their teams. Working alongside our Business Support/Business Managers, you'll collectively provide a comprehensive business service to the heart of NATS' business - our Operations.

Supporting Senior Leaders you'll work as a cohesive team of support staff, ensuring that standards, procedures & best practice are consistently met. Working collaboratively to provide this support you'll also ensure that cover is provided for each other.

This is an initial 9-month fixed-term contract required to bolster our existing resource before and during an organisational design process and potential restructure. It's a varied, challenging role where you'll build trusted relationships with colleagues & senior stakeholders, deliver at pace, communicate & collaborate effectively and use your exceptional attention to detail & initiative.

Key Responsibilities:

  • Proactively managing the Director's diary by organising meetings, booking facilities, making diary decisions & prioritising appropriately.
  • Organising business travel & accommodation arrangements ensuring budget compliance, governance and cost-effectiveness.
  • Managing emails by dealing with priority of requests & responding to emails and correspondence on behalf of the Director.
  • Taking actions for key formal meetings & tracking these actions accordingly.
  • Booking & co-ordination of external visitors to our NATS sites.
  • Arranging large events & meetings, including locating & booking external venues.
  • Raising purchase requisitions, making transactions using a corporate credit card & receipting, reporting any journals/accruals required to a Management Accountant.
  • Act as a Timesheet Administrator, ensuring that all timesheets accurate & timely.

Skills & Experience:

You'll have previous experience as an Executive/Personal Assistant or similar, preferably having supported teams that work across multiple locations. You'll be self-motivated, proactive & comfortable recognising & managing competing priorities, taking the initiative to make decisions & respond quickly & efficiently. Key requirements include:

  • Highly proficient in MS Office, SharePoint, MS Teams and NIBS.
  • Collaborative team player who can work independently with minimum supervision & using own initiative.
  • Confident with exceptional communication skills, both written & verbal, and credible at a senior level.
  • Excellent time management & organisational skills.
  • Able to exercise good judgement & use sensitivity & discretion whilst dealing with confidential matters.
  • Adaptability & flexibility to work in a large, fast-paced and complex environment.

Additional Information:

We offer excellent benefits including voluntary benefits & retail discounts, generous leave entitlement & a market-leading defined contribution pension scheme. We've also adopted agile working to provide greater flexibility and increased choice over working arrangements, with the opportunity to work in our modern office facilities and remotely.

If you share our passion to advance aviation and keep the skies safe, we'd like to hear from you whatever your age, sex, race, faith, sexual orientation, gender identity, gender expression, visible or invisible disability. Individuals that bring different perspectives, skills, life experiences & backgrounds help us be at the forefront of our industry.

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