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Personal Assistant
3 months ago
working 37.5 hours per week - Monday to Friday 9am to 5pm
This is an exciting time to join us as we are currently in the process of developing our service and ways of working.
In return we'll offer you a varied job, you'll be part of a well established and supportive team which is made up of multi-disciplinary professionals such as Psychiatry, Psychology, Nursing, Physiotherapy, Occupational Therapy, Speech and Language Therapy and Business Support.
The Learning Disabilities service offers health support to adults who have a Learning Disability who live in Sheffield, we support a fabulous range of people from a really diverse background and although it can occasionally be challenging, no two days are the same.
The Business Support Team is well valued within Learning Disabilities, and we work alongside a highly specialist team to provide a great service.
The post holder will be responsible for providing high quality support to the Management Team and Clinical Leads, ensuring that work is produced in a professional and timely manner and supports client focussed, multi-disciplinary care delivery.
A key requirement of the role is the ability to organise their workload whilst working alongside the other administrative staff within the team.
It is essential that the post holder is able to utilise initiative suitable to the role and is fully supportive to other colleagues within the administrative team.
The post holder must be able to use their independent judgement with a wide variety of issues relating to the efficient running of the service.
Our work is client focused, so a good understanding of confidentiality for both service users and staff is important to us.
It's expected that you'll work Monday - Friday 9 am - 5pm as you'll be needed to provide cover for the telephones between these times.
We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.
Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of
If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.
We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
- Provide a comprehensive Personal Assistant and administrative service to the Clinical Director, senior managers and Clinical Leads, including taking the initiative in prioritisation and organisation of electronic diary and workload.
- Provide effective administrative support and office systems for the service wide Clinical Director role and Clinical Leads within the Learning Disabilities Service.
- Act as first point of contact for the department with queries from clients, carers, clinical and managerial staff and members of the public with due regard to confidentiality, sensitivity and respect.
- Dealing with enquires to the team and liaising with clients, relatives and professionals from external agencies and the wider Trust, which include maintaining a confidential and accurate message system.
- Responsible for taking and transcribing of minutes and action logs of the team meetings; LD Leadership, LD Governance, Psychology Business meetings and other meetings as required.
- Initiate and maintain accurate information systems including recording annual leave, sickness, supervisions.
- Assimilate information and produce statistical reports in an easy to understand layout.
- To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.
- Liaising with HR with regards to staffing issues and recruitment, arranging interview panels, completing electronic forms for HR issues.
- Plan, organise and provide support to internal and external meetings/away days. Liaising with other departments, external organisations, clients, and carers
- Provide s
