Anaesthetics Admin Co-ordinator

2 weeks ago

London, Greater London, United Kingdom London North West University Healthcare NHS Trust Full time

An opportunity has arisen to be part of an exciting, comprehensive Theatres, Critical Care and Anaesthetic service in London Northwest University Healthcare Trust.

The Theatres, Critical Care and Anaesthetic team is looking for an Admin Co-Ordinator to join our dynamic and friendly team and help us in operating smoothly.

We're a fantastic team to work in, where the genuine commitment to patient care and safety is combined with a commitment to living our Trust values.

This role requires excellent leadership, time management and communication skills. You will support the Office Manager, Seniors Managers and Clinical team to ensure a safe and effective Medical and administration

Key Responsibilities
Provision of Admin Services, working along with the Office Manager and ITU and Anaesthetic Rota co-ordinators.
First point of contact for all telephone calls and visitors
Keep all necessary records required to ensure clinical governance information is available for audit.

Collect theatre sheets for patients who have gone through emergency theatre do appropriate coding and add the accurate Theatre data to Cerner system and update the system.

Day to day running of theatre lists and distribution to theatres, anaesthetists and wards.
Recording sickness, updating surgeon names/speciality on CLW Anaesthetic Rota. Entering
the 1st and 2nd on call Anaesthetics on CLW Anaesthetic Rota for the whole year and
updating with the necessary changes.
Requesting Patchwork shifts for locum doctors due to vacant positions or sickness for all 3 sites. Also crosschecks WLI shifts for Anaesthetics consultants and ensure appropriate shift is on Patchwork. This includes exporting appropriate reports from CLW Rota.

Private patients bookings are passed on to Theatres in advance, Liaising with the Theatre manager for the appropriate staff and opening the PP theatre sessions.

Checking the day to day Theatre list from Cerner and make necessary changes if there is any addition or cancellation of patients on the day for all 3 sites so that the correct theatre list is printed.

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

Northwick Park Hospital:
home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK

St Mark's Hospital:
an internationally renowned specialist centre for bowel disease

Ealing Hospital:
a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice

Central Middlesex Hospital:

our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.


We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To view the main responsibility, please see the attached the Job Description and Person Specification

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