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Temporary Admin Assistant

3 months ago

Aberdeen, Aberdeen City, United Kingdom The ARCHIE Foundation Full time

DONOR CARE ADMIN ASSISTANT DUTIES

Dealing with incoming calls

  • Record all calls on incoming call recording sheet, caller name, contact no., person call is for, action required


 Fundraising Inquiry
  • Raisers Edge (RE) database details checked with caller, record call on RE
  • Transferring fundraising calls to Fundraising Team with details of enquiry
  • Transfer all other calls with details of caller, reason for call.

Fundraiser Registrations

  • Register & set actions
  • Individual entry
  • Batch entry
  • Merchandise despatching using online booking system

Gift in Kind

  • Register Gifts on RE
  • Photograph donated gifts
  • Investigate value of gifts

Gift Aid

  • Record Gift Aid Declarations in RE
  • Gather Gift Aid documentation for monthly Gift Aid Claims to HMRC
  • Follow up with Donor's (GDPR compliance allowing) who do not have a Gift Aid declaration in place

Banking

  • Completing Donor Cover sheet for cash & cheque donations
  • Counting cash & completing Cash counting sheet
  • Completing Donation Recording sheet

Recording donations on Raisers Edge fundraising database & Xero accounts package

  • Monthly standing orders/regular givers
  • Direct payments through bank account
  • CAF cheques
  • Charity Giving bank payments

Thanking

  • Handwritten thank you cards for cash/cheques donations
  • Handwritten thank you cards after events for Online fundraising pages
  • Thank You certificates for schools, groups, businesses & children

Job Types:
Part-time, Fixed term contract

Contract length: 6 months

Part-time hours: 20 per week

Salary:
£10.00-£12.00 per hour

Benefits:

  • Company pension
  • Flexitime
  • Free parking
  • Life insurance
  • Onsite parking

Schedule:

  • Flexitime
  • Monday to Friday

Ability to commute/relocate:

  • Aberdeen: reliably commute or plan to relocate before starting work (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
One location

Application deadline: 27/02/2023

Expected start date: 06/03/2023