Executive Assistant

1 week ago

Birmingham, Birmingham, United Kingdom Grafton Recruitment Full time

Job Title:
Executive Assistant

Location:
Birmingham, B4

Pay Rate:
£ £14.32 per hour dependant on experience

Hours:
Mon-Fri 37.5 Hours per week (08:30am - 16:30pm)
Length of the contract: 4 months initially.

Duties of the Executive Assistant

  • Act as first point of contact for all communications and deal with all such communications appropriately, including exchange of sensitive information.
  • The post holder must be able to recognise the importance of confidentiality and sensitivity of issues and at all times be able to act using the utmost discretion.
  • Assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or patient matters or to matters of commercial confidence.
  • Maintain an effective "bring forward" system, ensuring the Executive Director(s) receive papers etc. at appropriate times and that deadlines are adhered to and action is taken as appropriate.
  • Undertake complex diary management demonstrating an understanding of the portfolios of work of the Director(s) to prioritise commitments appropriately.
  • Effectively manage diaries; prioritising meetings/appointments, as necessary, ensuring the Executive Director(s) has sufficient work/reflective time and all deadlines are met.
  • To provide a comprehensive Executive Assistant service, including secretarial service, to the Executive Director(s) to enable them to carry out their duties in an effective and efficient manner balancing the needs of all parties in terms of trust specificand group model work.
  • Work flexibly to ensure the Executive Director(s) have adequate support and the office is manned during office hours.
  • Organise high level meetings including preparation of agendas, papers and briefings and collation and distribution of papers.
  • Take and transcribe accurate minutes of formal meetings in a timely fashion, ensuring that all followup action is taken. This is a key part of the role and the post holder must be confident and capable of taking minutes at committee and board level.
  • Plan for situations, which are known and be able to reprioritise work to accommodate unexpected situations and interruptions.
  • Plan and organise a range of events, including liaising with speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc.
  • In consultation with the Executive Director(s) plan work schedules and priorities, meet with the Executive Director(s) regularly to forward plan and update on current issues.
  • Undertake specific project work as requested by the Executive Director(s) including creating presentations and reports.
  • Coordinate the rolling programme of performance and development reviews and 1:1 meetings, scheduling meetings and ensuring the Executive Director(s) have all relevant information.
  • Provide adhoc support to other Directors, Managers and leads associated with the Executive Director(s) portfolios.

Experience Required

  • Evidence of continuing professional development.
  • Further or higher education qualification (Alevel or degree level).
  • Substantial experience of working at a similar level.
  • Substantial experience of formal high level minute taking.
  • Experience of working with Senior Managers, Executives and Boards.
  • Experience and knowledge of administrative procedures.
  • Experience of line managing staff.
  • Previous NHS or public sector Experience Previous NHS or public sector experience is desirable.
  • High standard of computer skills including highly proficient use of Outlook and Word. Competence in Office 365, Excel and PowerPoint.
  • Project management skills.
  • Excellent verbal and written language and proofreading skills.
  • Ability to produce errorfree documents, including correct spelling, punctuation and grammar.
  • Ability to compose a wide range of written communications, including analysing and summarising information.
  • High level skills for communicating complex and sensitive information with a broad range of contacts including Director(s), Clinical Staff, patients and members of the public.
  • Negotiating, networking and persuasive skills.
  • Excellent planning, prioritising, organisation and time management skills.
  • Fast and accurate keyboarding skills.
  • Technical and operational expertise in the use of a range of I.T. platforms, including shared drives, electronic document libraries (including document A/I control), cloud storage facilities, portable computing equipment, and sharing information remotely.
  • You operate with openness and honesty and ensure you are approachable in conducting your role.
  • Professionalism and understanding difference is key.
  • Problem solving skills and ability to respond to sudden unexpected demands.
  • Discretion and political sensitivity.
  • Ability to work on own initiative and organise own workload with mínimal supervision working to tight and often changing timescales.
  • Selfmotivation, commitment and enthusiasm and the ability to work calmly under pressure.

Hiring Contact:
Chloe Peasgood

Agency:
Grafton Recruitment

If you would like any further information about any vacancies before applying, please feel free to contact

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom SF Group Full time

    SF Recruitment are supporting a leading Healthcare business in recruiting for a Executive / Personal Assistant to join the team on a permanent basis.As the Executive Assistant, you will work one-on-one with the company CEO acting as the point of contact among executives, employees, clients and other external partners.The Role: As the Executive Assistant, you...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom NHS Birmingham and Solihull Integrated Care Board Full time

    Executive Assistant to ICB Chief Officer/Executive DirectorAn opportunity has arisen for an experienced, highly organised, enthusiastic and self-motivated individual to provide support to an ICB Chief Officer/Executive Director in the Birmingham and Solihull Integrated Care Board (ICB).Excellent communication skills are essential as well as the ability to...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom HealthHarmonie Full time

    Executive Assistant:HealthHarmonie Ltd, Birmingham, England, United Kingdom**Executive Assistant to Managing DirectorHours:Monday - Friday, 08:00-16:00 (flexibility will be required)The role of Executive assistant has been established to support the Managing Director in the delivery of day-to-day administrative duties.Main Duties and Responsibilities Provide...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Office Angels Full time

    Executive Assistant - 3 months£13.12 to £14.21ph depending on experienceHybrid working - three days in the office and two days from home37.5 hours per weekWe are looking for an experienced Assistant to provide a comprehensive business support service to the Executive Directors and assist the Executive Team.About you: Substantial experience of working at a...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom i2i Recruitment Consultancy Full time

    Executive AssistantUp to £55,000Birmingham / RemoteMy client is an industry leader in content protection. For almost 20 years, they have consistently pioneered cutting-edge solutions, earning accolades and industry recognition. Their esteemed partnerships include collaborations with some of the globe's mostprominent broadcasters, as they steadfastly secure...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Friend MTS Limited Full time

    About the role... As the Executive Assistant, you will play a pivotal role in supporting the CFO and the broader Finance and Company Secretarial function. The dynamic nature of executive responsibilities necessitates flexibility in the tasks undertaken while consistently delivering high-quality work. Maintaining utmost confidentiality regarding high-level...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom NHS Birmingham and Solihull Integrated Care Board Full time

    Act as first point of contact for all communications and deal with all such communications appropriately, including exchange of sensitive information. Maintain an effective bring forward system, ensuring the Executive Director(s) receive papers at appropriate times and that deadlines are adhered to and action is taken as appropriate. Undertake complex diary...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom University of Birmingham, Guild of Students Full time

    Listed by University of Birmingham Guild of Students Applying Details Executive Assistant 35.5 hours per week – Hybrid Working (3 days office / 2 days home) The role The Executive Assistant provides high level, professional assistance to the Chief Executive and Guild President, managing complex diaries, understanding their portfolios of work, and being...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom KPMG-UnitedKingdom Full time

    Job descriptionExperience level: E2Job Title: Executive AssistantCapability: KPMG Business Services (KBS)Service Line: Business Support GroupReporting to: Business Support Performance ManagerContract Type:FTCKPMG Overview:KPMG in the UK is part of a global network of firms that offers Audit, Legal, Tax and Advisory services. Through the talent of over 16,000...

  • Senior Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Hays Specialist Recruitment Limited Full time

    Senior Executive Assistant requiredYour new companyYour new company is an educational organisation based near Bristol city centre.Your new roleIn your new role as a Senior Executive Assistant, you will be required to:Provide high levels of executive support Provide diary management Collate, research and organise information Liaise with internal and external...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Grant Thornton UK LLP Full time

    R1032519More than you expectedGrant Thornton UK LLP is part of a global network of independent audit, tax and advisory firms, made up of some 58,000 people in over 135 countries. We're a team of independent thinkers who put quality, inclusion and integrity first. All around the world we bring a different experience to our clients. A better experience. One...

  • Assistant Commercial Manager

    1 week ago

    Birmingham, Birmingham, United Kingdom Insight Executive Group Limited Full time

    Overview:Insight Executive Group is delighted to offer our procurement and commercial network a vast number of opportunities to work on a pioneering and high-profile infrastructure project. The role advertised within this advertisement - Assistant Commercial Managerwithin purchasing - is one of many we are currently recruiting for, so please do get in touch...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Babington Full time

    _Executive Assistant: Are you passionate, methodical and trusted Executive Assistant looking for your next challenge? Do you strive to provide a quality support service across a number of Directors? We are looking for a remotely based EA to join us on our journey of DevelopingBetter Futures.This is great role for an ambitious graduate who wants to develop a...

  • Executive Personal Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Birmingham City University Full time

    Please note: this opportunity is only available to current employees of the University We are currently recruiting for a part time Executive Personal Assistant to be based in the Vice Chancellors Office, City Centre Campus supporting the University Secretary on a job share basis. The working days will be Monday, Tuesday, Wednesday with a total of 22.2...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Andersons & Co. Full time

    We are Birmingham based Company. We are looking for an open minded, with highly positive attitudes only, an experienced Office Secretary / Admin / Executive Assistant to support company's CEO in our Birmingham's offices in B3 and B69.Successful applicant will be in charge of ensuring smooth running of day-to-day operations, as well as Personal Assistant...

  • Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Service Care Solutions - Healthcare Full time

    Service Care Solutions are currently recruiting for a Band 5 Executive Assistant to work within the NHS on a ongoing temporary agency contact. This role will be based within the Birmingham area.Hours37.5 hours per week (Mon - Fri)Hybrid working role (3 days on site, 2 days remote)RatePAYE Rate - £15.32Limited Rate - £19This will be paid weekly via an...

  • Band 5 Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    The postholder will hold the position of Executive Assistant to the Executive Directors within the Corporate Executive Department to provide comprehensive and efficient secretarial and administrative support.This is an important role, interfacing on a regular basis with the Board, the Executive Team, senior managers and a wide variety of Trust staff and...

  • Personal Assistant to The Chief Executive Officer

    1 week ago

    Birmingham, Birmingham, United Kingdom Birmingham Ormiston Academy Full time

    JOB DESCRIPTIONPOST TITLE:Personal Assistant to the Chief Executive OfficerRESPONSIBLE TO:Chief Executive OfficerSALARY:SCP 2- FTE £31,099 prorated to £27,078WORKING PATTERNS:Full Time (37.5 hours per week)/Term Time Only (39 weeks)CLOSING DATE:Monday 10th July 2023INTERVIEW DATE:Friday 14th July 2023START DATE:As soon as possibleJOB PURPOSETo provide...

  • Band 5 Executive Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    Previous applicants need not to apply.Provide high level, comprehensive business and administrative support for Executive Directors and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.To be responsible for specific project work as required...

  • Executive Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Hart Recruitment Full time

    An exciting opportunity has arisen for an Executive Administrator based in Birmingham City Centre, hybrid working is available with at least one day a week in the office. Benefits include 37 days holiday including Bank holidays, hybrid working, free car parking on a first come first served basis, enhanced Maternity/Paternity and Adoption leave and a health...