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Executive Personal Assistant

3 months ago

Birmingham, Birmingham, United Kingdom Birmingham City University Full time

Please note: this opportunity is only available to current employees of the University

We are currently recruiting for a part time Executive Personal Assistant to be based in the Vice Chancellors Office, City Centre Campus supporting the University Secretary on a job share basis. The working days will be Monday, Tuesday, Wednesday with a total of 22.2 hours.

Key activities of the role will include (See Job Description for complete list):

Support the activities of the University Secretary and maintain relevant administrative systems Review, establish and manage relevant systems and record keeping within the office Maintain a diary of appointments, deadlines and key events and balance conflicting priorities Coordinate meetings including the preparation of agendas, briefing materials, distribution of papers and minute taking. Prioritise, respond to and redirect communications internally and externally as appropriate Maintain an internal network within the Executive, Administrative and Academic departments.

The successful candidate should demonstrate:

Previous senior administration, senior EA and/or senior PA experience A high level of literacy and numeracy Experience managing and maintain sensitive information Flexibility regards to shifting priorities Effective communication skills.