Document Controller

2 weeks ago

Belfast, United Kingdom AECOM Full time

Company Description Work with Us. Change the World.**At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand.

We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

The Document Controller will have the following respondibilities:

  • Participation in appropriate meetings including minuting and proactively engaging in discussions, contributing to the Design Management Plan, PEP, collating progress reports, being aware of the scope of service and the agreed digital platforms to be used in each project.
  • Gain awareness of the internal AECOM management systems and contribute to the development of design management tools and processes.
  • Work on projects of diverse scope where analysis of situation or data requires evaluation of a variety of factors and appropriate problem solving.
  • Supporting the Project Director, Technical Design Lead and Project Manager with:
  • Preparing and updating the Master Design Delivery Programme.
  • Contribute to the RFI register/platform by establishing regular reporting on RFI statuses, chasing replies, and tracking of the issues raised.
  • Support the BIM production with tracking and managing open comments by the client or third parties.
  • Obtaining all technical Client requirements and deliverables lists and track production against the timelines.
  • Coordination with subconsultants as required, including reporting on progress and training.
  • Coordinate the design team to ensure timely delivery of the design outputs in line with AECOM's Technical Quality Review (TQR) process
  • Informing project reporting and compliance with AECOM's project Delivery System (PDS).
  • Produce Meetings and workshops minutes and monitoring resolution of the issues raised.
  • He/she should have a basic understanding of construction projects and be experienced on documentation systems across a variety of platforms.
  • Knowledge and capable of establishing a standardized document/drawing numbering system while adhering to company norms and requirements.
  • Take charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
  • Liaising with and distributing projectrelated information with the project team and potentially external parties.
  • Assist the Project Manager during audits as needed.
  • Maintains proper document configuration management in support of engineering and construction.
  • Interfaces with project material control, scheduling, expediting, and client engineering to ensure
  • Process and control all project document types daily in an accurate and timely manner.
  • Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.
  • Adhere to the AECOM's document lifecycle procedures, processes and as required by the Technical Design Lead and Project Manager.
  • Communicate changes to document control procedures or other relevant information to the project team in consultation with the Technical Design Lead.
  • Assist in implementing new and improving Document Management systems and document management processes.
  • Train internal and external staff about the project documentation system on how to use and access the documents.
  • Maintain confidentiality of sensitive documentation.

Qualifications
Autodesk Construction Cloud & BIM360

Additional Information
LI-CC1

About AECOM


AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management.

On projects spanning transportation, buildings, water, new energy and the environment, our public

Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to w

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