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Pa / Office Administrator - Full Time

3 months ago

Aberdeen, Aberdeen City, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

PA / Office Administrator - Full Time - VR/26655:

Status:
Temporary

Location:
Altens, Aberdeen

Ref:
VR/26655

Rate:
Available Upon Request


Working in a small team based in the south side of Aberdeen, as PA / Office Administrator you will be supporting with all in house admin including sales, HR, and QHSE alongside any facility requirements.

This role is currently on a full time, temporary ongoing basis however with the view to become permanent.


This role directly reports into the Director of the company, looking to support with their workload and general company administration tasks.

This a varied position that ultimately requires someone who has the ability to think on their feet, strong attention to detail and takes initiative.


Main duties and responsibilities

  • Minute taking of weekly / monthly meetings and management review meetings.
  • Completing vendor questionnaires and other documents.
  • Chasing timesheets and ensuring that they are submitted in a timely manner.
  • Chasing of outstanding documents and credit card reconciliation.
  • Maintaining various spreadsheets.
  • QHSE Admin ensuring that all documents and registers are updated as necessary.
  • HR Admin onboarding new personnel, ensuring that all necessary documentation is in place.
  • Sales Admin raising purchase orders, expediting, and invoicing.
  • Facilities dealing with the property management company, raising IT issues with IT Support, ordering stationery etc.
  • General duties including filing, photocopying, scanning etc.

Applicants to this role require

  • Previous experience within similar role essential.
  • Ability to work in a small team, supporting director to company.
  • Ability to use initiative and handle tasks independently.
  • Strong attention to detail.
  • Strong Excel skillset.
  • Experience within SAGE and / or SharePoint preferred.
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