Administrative Assistant/Receptionist

1 month ago

London, United Kingdom FM Global Full time

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

 

We currently have an opportunity for an enthusiastic, experienced Administration Assistant to join the Administration Team based at the London office.  Hours of work for this full-time position are 10am - 6pm with the ability, on occasions, to be flexible to work later (additional hours) when meetings/events require.

 

Reporting to the Admin Supervisor, the successful applicant will be responsible for ensuring the smooth day to day running of the London office and operating in line with company procedures.

 

  • Facilities coordination for the London office.
  • Implementation of office procedures and guidelines.
  • Organising access to the building for all visitors and contractors.
  • Assisting with planning and conducting events and meetings in conjunction with Executive Admin Assistants.
  • Interacting with various levels of management, external suppliers and clients.
  • Providing general admin services support to all London office colleagues
  • Assisting staff and clients with the general operation of AV/VC equipment.
  • Overseeing contractors and liaising with preferred outside vendors
  • Ensuring adherence with the Health & Safety policy and procedures in conjunction with the H&S Manager.
  • Assisting with the induction of new starters including creating and assigning door access passes.
  • Reception cover including taking incoming calls, greeting FM Global visitors, allocating visitor’s passes.
  • Interaction with the Buildings Team on a regular basis
  • Receiving and sending business related mail and courier shipments.
  • Checking, coding and submitting invoices for office expenses.
  • Ensuring accurate and timely updates of spreadsheets
  • Assisting Admin Supervisor with ad hoc tasks.
  • Fire warden and First Aid trained.

    Applications are invited from candidates with previous administrative experience, ideally within a facilities/office services environment. Experience of organising events and managing relationships with outside vendors would be advantageous. We require a flexible, friendly and professional individual, who is prepared to be hands-on and can maintain a calm demeanour at all times.  Proven ability to multitask and competent MS Office experience are essential.   Ideally you will currently hold a valid first aid and fire warden certificate, however full training will be provided as required.

     

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