Receptionist and Administrative Assistant

1 month ago


London, United Kingdom Britannia Global Markets Full time

**COMPANY INTRODUCTION**

Britannia Global Markets is a dynamic, fast-growing organisation that operates a full-service execution and clearing brokerage business covering Exchange Traded Derivatives, Cash Equities and Fixed Income, CFD’s, Repo’s and Foreign Exchange.

**ROLE DESCRIPTION**

The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors of Britannia and very important guests. Professionalism and discretion are therefore essential at all times.

Duties include (but are not limited to):

- Managing all inbound calls and acting as the first point of contact for all visitors
- Managing meeting room calendars in conjunction with the Private Office team
- Organising refreshments for meetings with external visitors
- Working closely with the catering staff and assisting them as and when necessary
- Overseeing all mail processes, logging inbound mail and its distribution and the sorting
- Logging details of formal guest and service providers and liaising with the main building reception/loading bay
- Ensuring the maintenance contract is upheld and all consumables are readily in stock
- Checking all meeting rooms to ensure cleanliness and readiness for next meeting
- Working alongside designated individuals to ensure health and safety procedures are followed, including fire alarm tests and evacuations
- Acting as administrative support, especially with the inputting of receipts and invoices of the FOH/Private office team
- Administering and maintaining building passes for employees and guests
- Assisting the Chairman’s assistant when necessary
- Providing administration support across the floor
- Occasional planning and running of events

**EXPERIENCE/SKILLS REQUIRED**:

- At least one year’s experience within a reception or administration role
- Exceptional attention to detail and strong organisational skills
- Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
- Excellent verbal and written communication skills in English

**SALARY **Competitive - according to experience

**BENEFITS** Comprehensive healthcare cover for employee/partner/family, Life Assurance, Pension, 25 holiday days, discretionary annual bonus

**START DATE **ASAP

**LOCATION ** London, EC3 (office-based full time)

**Salary**: £30,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person



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