Office Facilities Manager

1 month ago

Luton, United Kingdom Think Specialist Recruitment Full time

We are working with a valued client of ours once again to help them recruit for this newly created role. Our client are based in Luton and are market leading organisation in their field who operate worldwide.

This is a role currently being carried out by their IT Manager, they are therefore looking to hire someone to come in and take over the management of the Office and Facilities in order to free up the IT Manager to focus on their IT role.

This role is a part-time, permanent position which will be fully office-based. Our client are ideally looking for the candidate to work three full days per week. Please note that the ideal candidate will have experience of facilities management and operational experience of Health and Safety in the workplace and will have the relevant accreditations required for this role (see below).

Job Responsibilities:

  • Overseeing the creation and development of new health and safety policies and procedures whilst constantly reviewing and updating policies to ensure compliance with relevant legislation, regulations, industry standards and best practices are met.
  • Manage and develop health and safety monitoring systems in the workplace.
  • Monitor health and safety risks and hazards in the workplace. Ensure appropriate training is provided to employees showing how to minimize and ultimately avoid these risks.
  • Conduct and document risk assessments, where necessary.
  • Managing the upkeep of all equipment and office supplies.
  • Oversee all safety inspections in the workplace and the recording thereof.
  • Control and co-ordinate parking space allocation, waste disposal, recycling arrangements and building security.
  • Handle insurance plans and service contracts, attending contract review meetings, as required.
  • Inspect the building's structure to ascertain if there is any need for repairs or renovations.
  • Plan and coordinate all installations, repairs, refurbishments and maintenance of the building; liaising with external stakeholders, including regulatory bodies, local authorities and supervising contractors to ensure compliance is always met.
  • Implement measures to promote environmental sustainability and reduce the organisation's carbon footprint.
  • Prepare and complete the companies ISO audits, to meet the ISO's safety, quality and efficiency standards.
  • Perform administrative tasks such as file creation and maintaining files, contracts etc

Candidate Skills:

  • Previous Facilities Management and maintenance expertise desired.
  • Operational experience in Health & Safety - NEBOSH/IOSH Qualified or equivalent
  • Experience in supplier relationship and contract management.
  • In-depth knowledge of health and safety legislation, regulations, and standards.
  • Ability to interpret relevant health and safety legislation, approved Codes of Practice and guidance and to advise managers on a range of health and safety matters.
  • Understanding and awareness of ISO9001 and ISO14001 with proven ability to ensure compliance with the principles and standards of these accreditations.
  • Competent with Microsoft Office; Excel, PowerPoint, and Word
  • Able to use initiative and work under pressure with accuracy and focus.
  • Strong organisational and time management skills, with ability to plan and prioritise.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.

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