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Project Administrator Gateshead

2 months ago

Gateshead, United Kingdom Office Angels Full time

Project Administrator - Permanent Opportunity in Gateshead

Office Angels are seeking a proactive Project Administrator to join our clients team. Reporting directly to the Business Director, you'll collaborate with the project management team to ensure efficient and organised project support.

The Perks:

  • Permanent contract
  • Location: Team Valley, Gateshead
  • Salary: Negotiable, depending on experience
  • Hours: Monday to Friday, 8:00 AM - 5:00 PM (30-minute unpaid lunch, two 15-minute unpaid breaks), full office based
  • Perks: Free onsite parking
  • 24 days annual leave + birthday off + public holidays
  • Long service benefits, including pension contribution matching and additional annual leave
  • Enhanced maternity and paternity pay
  • Corporate rate private healthcare plan

Job Purpose:

To provide comprehensive administrative support to the project management team, ensuring that all processes are maintained smoothly and efficiently.

Key Responsibilities:

  • Set up CRM projects and generate work completion certificates
  • Execute sales order contracts
  • Arrange pre-start meetings, prepare documentation, and issue minutes
  • Raise all project and sub-contractor purchase orders and maintain logs
  • Handle stock material requests and replenishment
  • Manage the administrative process for all projects within the team
  • Update programmes and project requirements
  • Create, print, and distribute site files for the Project team
  • Assist with compliance, management, and closure of key stages and documentation
  • Raise sub-contractor payment certificates for Project Manager sign-off
  • Address invoice queries and manage project documentation
  • Control system updates and uploads
  • Produce weekly cost reports for all projects and track profitability
  • Organise surplus material returns to suppliers
  • Create and manage project files
  • Scan and file all project returns
  • Maintain business logs and manage shared inboxes
  • Handle incoming project enquiries

Technical Competencies:

  • Proficient in Microsoft Office applications and various specialist software
  • Enthusiastic, fast learner with a strong commitment to excellence
  • Able to work efficiently in a fast-paced environment while maintaining accuracy
  • Strong verbal and written communication skills, capable of interacting with various departments and external contacts
  • Highly organised, with excellent time management and the ability to meet deadlines
  • Self-motivated and able to work independently

Experience Required:

  • Proven experience in a strong administrative role
  • Experience working in a fast-paced environment
  • High-level communication skills, both face-to-face and over the phone
  • Experience in project administration or a related sector is desirable, but not essential

If you're looking for a dynamic and rewarding role where your skills will make a real impact, apply today

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.