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Administrative Assistant

3 months ago

Dalkeith, United Kingdom Midlothian Council Full time
Job Description

We are looking for an enthusiastic and motivated individual to join our Business Services Operational Support and Finance Team. Applicants must have excellent organisational and communication skills and be willing to embrace new challenges.

We provide a wide range of specialist administrative and financial support to Health & Social Care, Education and Children's Services.

Responsibilities include, but are not limited to, the administration of Free School Meals and Education Maintenance Allowance, including authorisation of applications and payments. Authorisation of Financial Assessments for service users receiving Care at Home and Care Home Services. Liaising with service providers to ensure prompt payment of invoices to organisations who provide care to children and adults.

Education:

Essential:  Jobholders require a minimum of two SCE Higher Grades or equivalent and evidence of competency in literacy and numeracy such as a minimum of three Standard Grade level passes to include English and Mathematics. 

Experience:

Essential: Jobholders would be expected to have experience in working in a Local Government environment and have an understanding computer based financial management and reporting systems in use with Council services.  S/he must also have knowledge and demonstrable experience of using Microsoft Office packages.

Desirable: it would be desirable if jobholders had experience at involving the supervision and training of staff.

CLOSING DATE - 14th August 2024

INTERVIEW DATE - 21st - 23rd August 2024

Requirements

Position Title: Administrative Assistant

Directorate: Place

Location: Fairfield House, Dalkeith

Contract Status: Permanent

Hours of Work: 36

Working Pattern: Normal office hours

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on you working 36 hours over 52 weeks per year the minimum actual salary for this position is £27,181.61 per annum.

Responsibilities

Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a disclosure check for all employees who can access official information. The fee for this PSN Disclosure check will be met by you. 

The Individual

If you have difficulty applying for this post or in accessing attached documentation, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to speak to a member of the Recruitment Team, stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person you are eligible for a guaranteed interview if you meet the essential criteria for the post.