Administrative Support Specialist
3 weeks ago
About the Role:
Pertemps Glasgow is recruiting an Administrative Support Specialist to work with our Edinburgh-based client, a national law firm. As a key member of the team, you will provide comprehensive administrative, secretarial, and support services to a team of fee earners. Your role will involve producing accurate correspondence, managing diaries, and handling client matters, alongside ensuring effective communication and organisation within the team.
Responsibilities:
• Produce and amend correspondence, documents, and presentations using Microsoft Office and document management systems.
• Manage client and matter files, including opening, closing, and conflict checks.
• Organise diaries, meetings, room bookings, catering, and IT support.
• Manage email accounts, including inboxes of absent fee earners.
• Take notes and manage attendance for team meetings.
• Assist with regular billing, invoice management, and payment tracking.
• Coordinate travel, hotel bookings, and expense claims.
• Maintain and update client and contact information.
• Support with ad hoc administrative tasks, such as organising team training and managing document storage.
• Liaise with internal teams, including Finance, IT, and Marketing, for efficient office operations.
About You:
• Strong organisational abilities with excellent attention to detail.
• Prior experience as a PA or Executive Assistant.
• Confident in using Microsoft Office and document management systems.
• Experience within the legal sector is advantageous but not essential.
Benefits:
• Competitive salary and benefits package.
• Opportunities for career progression and development.
• A dynamic and supportive working environment.
• Access to firm-wide training and events.
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