Talent Coordinator

Found in: beBee S GB - 3 weeks ago

London, United Kingdom Insanity Full time

Job purpose

Insanity Group is a privately owned group of media companies operating from offices in London and Los Angeles. We represent top tier talent in the music, broadcast, live and ‘digital first’ markets; and operate a record label with Sony Music.

There’s something different about us and when people join, it's the first thing they comment on. We do things differently and it’s not accidental. Some of our most successful colleagues started with us as an assistant and some have been with us for well over 10 years Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its center. We invest in our colleagues with support, coaching and top-quality training delivered at every level. All of our colleagues enjoy paid mental health support and comprehensive private medical insurance from day 1 on the job, as well as regular team socials and away days.

Our role is to empower our clients to tell their stories and our talent are at the heart of every decision we make. We break down barriers and are not afraid to challenge. We embrace tech, we embrace flexibility, and we collaborate. We are not afraid of risk, and we make bold decisions. We believe that building deep professional connections is the best way to do business, but we also believe that clients need to be protected and we aren’t afraid to do that either.

We also believe that the role of artist manager, record label and agent is changing. Our clients rightly expect more, and we love to impress. Our mission is to never get complacent, to lead the way and be a noisy, bold, ambitious, and ethical business that continues to turn heads.

Working Conditions

The role is usually carried out during normal business hours from the company’s head office situated in London King's Cross. On occasion, the job may require evening or weekend work, remote working, or work-related travel for new business opportunities.

The typical working day will be eight hours with an hour for lunch. Start time allows for flexibility within core business hours. May offer flexible working hours at the discretion of the Directors. The job may involve working with challenging stakeholders or clients, from time to time.

Insanity is committed to equality of opportunity for all and is committed to hiring a diverse workforce and creating an inclusive environment for all employees.

Duties and responsibilities:

Be responsible for contracting live show bookingsChasing up contracts to be signed by promoter and clientEnsuring legal compliance on contracts, liaising with legal teamBe responsible for raising invoice requests, approving and supporting the finance team chasing themAdvancing shows – ensuring clients have full itineraries including stage times, hotel and transport details, riders are providedDemonstrating excellent document management and taking the lead on filing Scope Of Work documents and contracts, through to digital insights, job sheets and other materials relating to campaigns in Insanity’s internal database.Administrative duties - booking meetings, meeting rooms etc Knowledge on live shows - correct terminology and basic live show technical understandingSupporting the team on negotiating offers and fees, sending and confirming offers with management Supporting the team on talent brand deals including managing their posting schedule diary, liaising with brand on the dayChecking cities and locations in line with changing exclusivity details Being able to manage last minute changes -show cancellations, travel changesConstant email management between promoters, managers, artists, brands, colleagues, talent.Sending out artist assets and approving artwork Social media support on Insanity Live Instagram Regularly updating company website and client rostersAssist with and manage all admin needs that ariseManagement of managed clients’ calendarsManaging and nurturing existing client relationships and fostering new relationships with external stakeholders. Covering for agents when off and taking on agent duties

Required:

Strong organisational and teamwork skills with exceptional attention to detail Understanding of the live and music landscape Must demonstrate a high quality of work performed both accurately and efficiently Self-starter who is motivated and willing to learn with the ability to prioritise work and multitask over a wide range of responsibilities Works well independently and has teamwork mentality Demonstrated ability to think clearly and quickly under pressure in a fast-paced entertainment environment Ability to solve problems and work well independently Excellent interpersonal and communication skills Demonstrable experience in curating emails and communication skills. Driven by results Good proficiency in raising and chasing invoices Competent IT abilities both with applications (Word, Microsoft, Excel, Mail, PowerPoint, Keynote) and cloud based services (Gsuite).

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