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Team Coordinator

2 months ago

Bristol, United Kingdom Imperial Brands Full time

The Role

Imperial Brands is an inclusive, innovative global FMCG business supported by 25,000 employees who are looking for a Team Coordinator to support the Group Corporate & Legal Affairs team in Bristol.

The successful candidate will be responsible for coordinating their activities and communications, supporting budgetary and invoicing processes, setting up meetings, creating agendas, assigning tasks and tracking progress, and resolving issues.

If you have a good sense of business acumen, excellent planning and organisational skills with strong attention to detail, then this could be the role for you.

 

Principal Accountabilities

  • To manage, proactively and extensively, diary, email correspondence, complex travel and meeting arrangements, preparation of briefing packs for meetings, preparation of Power Point presentations, budget reports, expenses and invoicing; and to follow-up with others on workflows & actions to ensure their completion;
  • To operate with autonomy in the absence of the Group General Counsel, Deputy Group General Counsel and Group Corporate Affairs Director, to ensure that issues arising are appropriately addressed, work-flows continued, and actions completed;
  • To provide secretarial support to other senior managers in the department on an ad hoc basis where complex travel or large international meeting arrangements are required
  • Processing invoices, expenses, and ad hoc payment requests via the company’s finance platforms (Basware; SRM/SAP)
  • Ordering Purchase Orders (POs) for the team and managing a PO tracker to include spend amount and details
  • Monthly budget calls with some Budget Holders and direct reports to update on current financial outlook of each area’s spend and to discuss projected/upcoming spend
  • Supporting financial year-end closure processes, including collating and submitting accruals and managing a ‘reconciliation and review’ process to close any unused or open POs

Skills and Experience Required

  • Demonstrable experience in a supporting PA/EA type role in a corporate, fast-moving environment requiring tact, judgment, and discretion in handling internal and external contacts.
  • Experience of diary management.
  • Good sense of business acumen to communicate effectively with senior management
  • Good planning and organisational skills with strong attention to detail.
  • Advanced knowledge of Outlook, Word, Excel and PowerPoint.
  • Experience working with corporate finance systems such as SAP Concur
  • Fluent spoken and written English, additional languages an advantage

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and many extras including a great pension scheme, generous holiday entitlement and hybrid/flexible working opportunities as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.